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High Expectations Consulting · 5 months ago

Administrative Program Coordinator

Oakland, CA

Full-time

Onsite

New Grad, Entry Level

High Expectations Consulting is a company dedicated to enhancing academic outcomes through family engagement. They are seeking an individual with strong administrative skills to support their vision by managing schedules, communications, and program documentation, while also providing logistical support for meetings and events.

Higher Education

Responsibilities

Maintain Executive Director’s calendar

Schedule client meetings and trainings

Track program deliverables and deadlines

Draft and proofread emails, program templates, handouts, and program materials

Create recruitment and outreach flyers and other materials for meetings, events and trainings

Take, organize and maintain client meeting notes and deliverables

Collect program evaluations and generate summaries

Create Excel documents to track program deliverables and client progress

Manage office operations (equipment, organization, supplies, etc.)

Create, organize and manage client program documents in Google Drive

Manage and order program materials and supplies

Track and coordinate tasks in Asana

Track participant registration and attendance

Prepare, pack and ship/deliver program materials for meetings and trainings

Tailor training program overviews, PowerPoint presentations, agendas and handouts

Fill Comprehension Box orders

Coordinate all aspects of meetings and trainings (facilities, scheduling, materials, decorations, registration, reminders, set-up, clean-up, etc.)

Assist Executive Director and facilitators in preparing for professional development

Arrange and coordinate travel for High Expectations team

Qualification

Organizational skillsTime managementAdministrative supportCommunication skillsEvent coordinationDocument managementExcel proficiencyGoogle DriveAsanaPowerPoint

Required

Strong administrative skills

Keen organizational and time management skills

Ability to work independently

Willingness to work some evenings and weekends

Willingness to travel 10-15% of the time

Experience in scheduling and calendar management

Ability to draft and proofread emails, program templates, handouts, and program materials

Experience in creating recruitment and outreach flyers and other materials for meetings, events, and trainings

Ability to take, organize, and maintain client meeting notes and deliverables

Experience in collecting program evaluations and generating summaries

Ability to create Excel documents to track program deliverables and client progress

Experience in managing office operations (equipment, organization, supplies, etc.)

Ability to create, organize, and manage client program documents in Google Drive

Experience in managing and ordering program materials and supplies

Ability to track and coordinate tasks in Asana

Experience in tracking participant registration and attendance

Ability to prepare, pack, and ship/deliver program materials for meetings and trainings

Experience in tailoring training program overviews, PowerPoint presentations, agendas, and handouts

Ability to fill Comprehension Box orders

Experience in coordinating all aspects of meetings and trainings (facilities, scheduling, materials, decorations, registration, reminders, set-up, clean-up, etc.)

Ability to assist Executive Director and facilitators in preparing for professional development

Experience in arranging and coordinating travel for the High Expectations team