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WVU Medicine · 1 month ago

Legal Assistant II - Southern Region

Charleston, WV

Full-time

Onsite

Entry Level

2+ years exp

WVU Medicine is seeking a Legal Assistant II to provide comprehensive support to the legal department, including contracting, compliance, and risk management. The role involves assisting supervising attorneys with various legal processes, document management, and legislative tracking.

Health CareHospitalMedical

Responsibilities

Provide a wide range of support to supervising attorneys, including legislative tracking, contract and transaction support, litigation tracking, and document management

Serve as the primary point of contact for supervising attorneys regarding scheduling, meeting coordination, arranging travel accommodations when requested, submitting travel reimbursements, and managing contract-related requests

Monitor deadlines and send timely reminders for critical dates, and ensure all essential meetings, deadlines, and other key events are accurately placed on supervising attorneys’ calendars

Communicate timely and professionally with internal WVUHS departments and external parties, including government officials and their staff

Maintain contact database all applicable state and federal officials and their staff members

Prepare documents for signature, coordinate the execution and mailing of legal documents, and manage incoming and outgoing correspondence on behalf of supervising attorneys

Oversee new matter intake and closure, maintain internal matter-organization systems, and monitor document management information to ensure alignment with department standards

Maintain appropriate departmental filing system and departmental files, ensuring ease of access in timely manner to accurate information

Complete various projects related to the organization of documents, filing systems, and contract archiving

Track legislation and associated meetings, both state and federal

Create and organize legal office management information and generate related reference tools for office use

Navigate governmental websites, conduct research related to excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence

Ensure contract file contains all fully executed agreements, signatures, and supporting documents prior to closing

Circulate final copies of contracting documents to stakeholders and archive fully signed contracts

Assist with presentations and speaking engagements, including preparation of materials

Support the WVUHS Legal Services Department in all matters, including support of other counsel and staff within the Department as needed

Qualification

Legal processes experienceDatabase management systemsMicrosoft Office proficiencyAdobe proficiencyOrganizational skillsProofreading skillsVerbal communicationWriting skillsTime managementAdaptability