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Pacific Fusion · 1 month ago

Workplace Experience Coordinator

San Leandro, CA

Full-time

Onsite

Mid Level

3+ years exp

Pacific Fusion is a company focused on providing clean energy through innovative fusion technology. The Workplace Experience Coordinator plays a crucial role in ensuring a welcoming and efficient environment for employees and visitors by managing daily office operations and providing exceptional hospitality.

EnergyNatural ResourcesRenewable Energy

Responsibilities

Provide warm, professional front-of-house coverage during business hours. Greet, badge, and host visitors, candidates, and contractors and promptly notify hosts

Maintain a polished, “ready now” appearance for the lobby, reception, and conference rooms

Serve as the first point of contact for in-person inquiries, ensuring a professional, friendly impression

Receive and route incoming mail and packages to appropriate recipients. Prepare outgoing shipments (FedEx/UPS/LTL) and ensure accurate labeling and tracking. Coordinate delivery handoffs to the adjacent warehouse with clear communication and documentation

Support restocking kitchen supplies, snacks, beverages, and office supplies

Support lunch and catering logistics, including vendor coordination, setup, teardown, and light cleanup

Track and replenish office inventory; partner with vendors to ensure timely supply orders and deliveries

Coordinate building access, maintenance, and vendor work; escort technicians and contractors as needed. Assist with short term credentials for contractors and service providers as needed

Provide front desk or coordination coverage during vacations or absences

Assist with general administrative support requests from Leaders, People Team and Chief of Staff to CTO as needed

Other duties as assigned