Galileo · 1 day ago
Executive Assistant to CEO, CTO & CPO
Burlingame, CA
Full-time
Hybrid
Mid, Senior Level
$125K/yr - $145K/yrGalileo is a leading platform for Gen AI evaluation and observability, aiming to democratize the creation of reliable AI applications. The Executive Assistant will support the CEO, CTO, and CPO by managing their calendars, communications, and operational logistics to ensure peak effectiveness in a dynamic environment.
Artificial Intelligence (AI)Big DataDeveloper ToolsGenerative AIMachine Learning
Responsibilities
Keep all three co-founders organized, aligned, and prepared for every meeting, priority, and commitment
Drive operational efficiency by managing calendars, inboxes, follow-ups, and communication flow
Remove obstacles proactively — often before the founders are aware of them
Ensure high-quality execution on logistics, planning, and day-to-day operations
Tailor your support style to each founder’s working style while maintaining balanced coverage across all three
Calendar Management: Coordinate complex, constantly shifting calendars for three co-founders across time zones, prioritizing the highest-impact work
Email & Communication Management: Organize and maintain inbox structure, Flag urgent/high-priority items, Draft and follow up on emails, Ensure timely responses and close loops on all outstanding communication
Travel Logistics: Expertly coordinate domestic and international travel, including itineraries, accommodations, ground transportation, and real-time adjustments
Always On-Call: Given the pace of a startup, the EA must be comfortable being “on-call” with prompt response times via text and phone
Proactiveness: This role requires anticipating needs before they become issues. Examples include: Noticing slow response times to key emails and stepping in, Accelerating interview scheduling when bottlenecks appear, Identifying when a founder needs support completing a task more efficiently, Proactively scheduling meetings with stakeholders we haven’t connected with yet, Spotting commute challenges, meeting conflicts, or personal schedule issues — and resolving them, Asking founders which tasks feel most repetitive or mundane, and designing better systems
Personalized Support: Each co-founder works differently. You will: Tailor your style to individual needs, Balance attention and support across all three, Ensure none “fall through the cracks” even when one leader requires heavier support, Reassess priorities continuously to maintain alignment
Weekly Planning: You should expect to carve out time to prepare the schedule, materials, and priorities for the upcoming week to set the founders up for success
Support sensitive, high-priority internal and external communications
Build strong relationships across the company to accelerate execution
Maintain confidentiality and professionalism at all times
Step in for urgent in-person tasks when needed (commute required)
Qualification
Required
Previously worked at a startup
Successfully supported 3+ senior leaders simultaneously
Ability to commute when urgent, time-sensitive tasks arise
Expert-level travel coordination skills
Highly strategic scheduler with impeccable prioritization instincts
Ability to communicate clearly and professionally with senior leaders, customers, and external partners
Thrives in a fast-paced, high-volume environment with shifting priorities
Strong calendaring skills; Google Calendar and Gmail experience required
Exceptional relationship-building and collaboration abilities
Hyper-organized with strong systems-thinking and process discipline
High integrity, sound judgment, and ability to handle confidential information
Benefits
🏥 Medical, Dental and Vision Insurance
🌴 Unlimited PTO
👶 Parental Leave (birthing & non-birthing) - 100% pay for 8 weeks
💰 401(k) Retirement Savings Plan
📈 Pre-IPO Stock Options
🚌 Commuter Benefits (pre-tax + company sponsored)
🧘♂️ Mental & Physical Wellness Stipend
🍱 Catered Meals on in-office days
Company
Galileo
Galileo.ai is an AI platform that provides services for developing, testing, monitoring, and securing their AI applications.
Founded in 2021
51-200 employees
H1B Sponsorship
Galileo has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2023 (4)
2021 (2)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
$68.1MKey Investors
Scale Venture PartnersBattery Ventures
2024-10-15Series B· $45M
2022-11-01Series A· $18M
2021-12-20Seed· $5.1M
Leadership Team
Vikram Chatterji
CEO and Co-Founder
Atindriyo Sanyal
Co-founder and CTO
Recent News
2025-12-22
The Motley Fool
2025-12-13
Company data provided by crunchbase