IP House · 2 months ago
US Billing and Projects Coordinator
Erie, PA
Full-time
Hybrid
New Grad, Entry Level
$23/hr - $25/hrIP House is a company that empowers brands and rights holders to manage and protect intellectual property on a global scale. The Billing and Projects Coordinator plays a vital role in ensuring seamless client billing processes and financial coordination between the Finance and US Operations teams.
Market ResearchRisk ManagementSecurity
Responsibilities
Act as the primary liaison between operations and finance teams to ensure billing data is complete, accurate, and timely
Gather, validate, and submit billing information from internal stakeholders to support client invoicing
Monitor billing cycles and ensure invoices are issued in accordance with client agreements and timelines
Identify and resolve discrepancies in billing data, working closely with legal teams, attorney support assistants, and clients
Maintain and monitor client budgets, ensuring alignment with project scopes and financial targets
Track operational expenses and reconcile accounts to support financial reporting and forecasting
Respond to accounts payable queries related to subcontractors, billing, and vendor payments
Coordinate with vendors and accounts payable to resolve payment issues and maintain service continuity
Handle sensitive financial and client data with discretion, adhering to data protection regulations
Support internal and external audits by preparing documentation and responding to auditor inquiries
Qualification
Required
Proficiency in financial systems and tools
Experience in billing, accounts payable, or financial coordination
Extensive experience working with Microsoft Office Suite software, including Outlook and Excel
Excellent analytical and problem-solving skills with a keen eye for detail
Strong organizational and time management skills with the ability to prioritize tasks effectively
Effective communication and collaboration skills across departments and with external stakeholders
Preferred
Familiarity with SQL queries and NetSuite highly desirable
Professional services experience preferred
Benefits
Flexible work environment
Comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families
Company
IP House
IP House offers global IP rights enforcement, monitoring, investigation, and web hosting services for organizations.
Founded in 2024
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Steve Francis
Founder & Executive Chairman of the Board
Company data provided by crunchbase