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Society for Neuroscience · 1 month ago

Assistant, Advocacy and Training

Washington, DC

Full-time

Hybrid

New Grad, Entry Level

Society for Neuroscience is focused on advocacy and training in neuroscience research. The Assistant, Advocacy and Training role involves providing organizational support for advocacy efforts, scientific training initiatives, and professional development programs while ensuring effective communication and coordination within the department.

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Responsibilities

Provide logistical and organizational support for meetings and events of the Government and Public Affairs Committee (GPA), Committee on Animals in Research (CAR), Neuroscience Training Committee (NTC), Professional Development Committee (PDC), and Neuroscience Scholars Program Advisory Board (NSPAB), including travel arrangements, documentation, and material preparation

Support year-round Advocacy and Training Department activities, including Capitol Hill Day, events at the SfN Annual Meeting (including Professional Development Workshops, the Advocacy Forum, the Animal Research Panel, Graduate School Fair, Early Career Poster Session, and others as assigned), as well as other programming

Coordinate department administrative processes, including financial requests, invoicing, and expense tracking, ensuring compliance and timely processing

Participate as an engaged team member to ensure the successful execution of projects and special events across the department

Assist in implementing advocacy efforts supporting neuroscience research, including Capitol Hill Day and in-district legislative engagement; assist SfN members with advocacy activities and help support SfN's Early Career Policy Ambassador Program

Contribute to proactive communication and education about the role of animals in biomedical research and related policy issues

Maintain engagement with the Advocacy Network by assisting in the development of a monthly newsletter, providing accurate and timely content that encourages member participation

Support planning, execution, and evaluation of SfN's training and professional development initiatives, including in-person workshops, courses, and year-round digital programming

Manage administrative support for Institutional Program memberships, renewals, and member communications

Schedule and facilitate planning calls and meetings for committees, volunteers, and faculty; record and maintain meeting notes and outcomes

Assist with writing, proofreading, and editing departmental communications, publications, newsletters, and promotional materials

Coordinate updates for Advocacy and Training web pages, ensuring content accuracy on neuroscience funding and policy issues, animal research, and training initiatives

Support content development for social media, Capitol Hill outreach, and collaborative communication with SfN's Marketing, Digital Learning, and Digital Strategy teams

Draft and maintain internal and external correspondence to key contacts and stakeholders

Serve as an active and engaged team member who fosters collaboration and inclusivity across internal teams and external partners

Promote a culture of superior customer service that supports SfN members and exceeds organizational expectations

Participate in department meetings and contribute to collective progress toward strategic and programmatic goals

Ensure standard operating procedures (SOPs) and departmental files are maintained and updated as needed

Support maintenance of departmental email inboxes

Qualification

Bachelor's degreeMS Office SuiteBusiness communicationScientific training knowledgeDetail orientedProblem solvingTeam collaborationFlexibility

Required

Bachelor's degree required

Indicate requirements of comprehensive understanding for certain processes and procedures (ex. scholarly publishing, editorial standards, etc.)

Must be able to work under tight deadlines while achieving a high standard of quality and accuracy

Must be highly organized, detail oriented, and proactive in solving problems

Must be able to set priorities and work independently

Demonstrated effective business communication (written and verbal) and presentation skills

The ability to work in a fast paced, small team environment is essential and required, including handling many projects at once and being flexible in prioritizing assignments

Ability to read and interpret documents such as procedure manuals

Ability to write routine reports and correspondence

Ability to speak effectively to members and employees

Ability to apply common sense understanding to carry out instructions furnished in written or oral, or diagram form

Ability to deal with problems involving several concrete variables in standardized situations

Proficiency in MS Office Suite and the ability to learn new software quickly

Remote and DMV Required - Employee must be based in the DMV area for reasons related to this position but may not need to regularly come into the office. Employees can work remotely in the DMV area as part of a 35-hour workweek with core hours from 10am-3pm Eastern time. A reliable high-speed internet connection is essential

Preferred

Familiarity with scientific training and professional development best practices, federal policy issues, or the government affairs department of an association is preferred

Candidates with a science education background are preferred