TIFEC · 1 month ago
Office Manager
Pandi, Kansas City, MO 64105
Full-time
Onsite
Mid LevelTIFEC is a company seeking an Office Manager to support associates and guests while ensuring smooth daily office operations. The role involves managing the front desk, coordinating guest services, and overseeing various office management tasks.
Food and BeverageHealth Care
Responsibilities
Learn and model the office’s history, culture, values, and policies
Build strong connections with associates, partners, and community members
Promote a trusting and engaged workplace environment
Support team connection and commitment to the mission
Deliver personalized, respectful guest experiences
Earn trust across teams, the Board, and building management/tenants
Always present the office professionally
Perform clerical duties such as photocopying, emailing, and collating
Order and maintain office supplies; manage general functions of the office
Manage conference room calendars; ensure rooms are tidy and ready before meetings
Ensure all doors are locked at appropriate times
Perform building walkthroughs for upkeep needs and report issues
Lights, music, clean space, office supply support
Change light bulbs, troubleshoot application issues, tidy common spaces/furniture
First line of defense for troubleshooting printer/tech/WiFi; communicate issues with IT and escalate as needed
Ownership of common areas and coordination of shared storage solutions
Warmly greet and check in guests, notify hosts, and escort visitors as needed
Provide hospitality (drinks, snacks, Wi-Fi help) and assist with video calls and basic tech setup
Manage visitor logs, iLobby check-ins, and parking validations
Support meetings and events with setup, coordination, and vendor assistance
Receive, sort, and forward all incoming mail; respond to routine external correspondence as needed
Retrieve mail, separate and distribute by entity; coordinate misdelivered mail with building office managers
Handle packages; notify recipients; alert associates of lunch deliveries
Assist in scheduling meetings and events
Support travel planning and itineraries using approved processes as appropriate
First line of defense between associates and building management
Report issues via BuildingHub, text/email management
Parking garage door issues; clearing tickets for guests
HVAC, elevator, door access, trash issues
Communicate building announcements and alerts (parking updates, fire alarm testing, elevator service, emergency updates)
Safety information education: AED, fire drills, tornado warning, stair access, emergency preparedness protocol
Internal announcements affecting associates
Dishwasher unload/load; tidying; restocking snacks, candy, drinks, coffee, tea
Clean coffee machines; organize cabinets
Break down boxes, coordinate trash removal
Snack/candy/drink refilling; inventory
Assist associates hosting special events, front desk coverage
Catering coordination; event setup, execution, and cleanup
Birthdays & anniversary celebrations; team building; themed seasonal décor & candy
Qualification
Required
High School Diploma or G.E.D. required
Experience in administrative or office management roles
Strong typing, writing, proofing, editing abilities
Proficiency in Microsoft Office Suite
Strong organizational, communications and interpersonal skills
Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment
Provide remarkable customer service
Excellent written and verbal communication skills
Excel in a team environment
Friendly, outgoing, welcoming personality
Professional appearance
Ability to sit for extended periods; occasional standing/walking
Use of hands for typing, handling objects, tools, controls
Occasional stooping, bending, pulling, pushing
Ability to reach with hands and arms
Consistent ability to speak and hear
Ability to lift, carry, or move up to 25 pounds
Vision sufficient to clearly see and identify objects
Preferred
Bachelor's degree preferred
Company
TIFEC
The Illig Family Enterprise Company
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Sara Kennedy
Human Resources Business Partner & Talent Acquisition Manager
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