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Oklahoma City Community College · 1 month ago

Office of Advancement Administrative Coordinator

Oklahoma City, OK

Full-time

Onsite

Entry, Mid Level

$42K/yr - $47K/yr

2+ years exp

Oklahoma City Community College is seeking an Office of Advancement Administrative Coordinator responsible for managing complex schedules and coordinating strategic initiatives. The role requires exceptional judgment and professionalism while serving as a primary liaison among internal departments and community stakeholders.

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Comp. & Benefits

Responsibilities

Managing complex schedules

Coordinating strategic initiatives

Preparing confidential materials

Supporting governance processes

Serving as a primary liaison among internal departments, external partners, and community stakeholders

Qualification

Microsoft Office SuiteExecutive-level administrative practicesRecords management principlesResearch methodsAnalytical skillsOrganizational skillsVerbal communicationInterpersonal skillsWritten communicationAttention to detail

Required

Associate's degree in Business, Communications or a closely related field

Minimum (2) years' of progressively responsible administrative support experience in a professional office setting

Equivalency/Substitution: Minimum (4) years of directly related experience may be substituted in lieu of a degree

Microsoft Office Suite, with advanced proficiency in Word, Excel, and Outlook

Advanced knowledge of executive-level administrative practices, including calendar management, meeting coordination, and travel planning

Knowledge of records management principles, including digital filing systems, document retention, and confidentiality protocols

Working knowledge of research methods to gather, synthesize, and present data for reports and presentations

Exceptional organizational and time-management skills, with the ability to prioritize independently and manage multiple deadlines in a fast-paced environment

High-level verbal communication and interpersonal skills

Using word processing, spreadsheets, PowerPoint, email and calendaring systems

Excellent written and verbal communication skills

Strong analytical skills

Attention to detail and accuracy in managing official documents, minutes, agendas, and confidential materials

Be reliable and punctual

Pay attention to details

Work both independently and cooperatively with others

Ability to prioritize and manage multiple assignments with accuracy and timeliness

Ability to exercise exceptional judgment, discretion, and professionalism when handling sensitive information or interacting with high-level stakeholders

Demonstrated ability to handle confidential information with discretion

Ability to balance competing priorities

Ability to ensure alignment with institutional priorities, track commitments, and follow through on action items

Ability to adapt to evolving responsibilities, special projects, and institutional needs

The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects

This position requires the person to frequently move about the College's various locations to perform the essential functions of the position

This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations

This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents

This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations

Work is performed in an indoor, office setting

Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands

Work is performed during office hours