Columbia University Irving Medical Center · 1 month ago
Sr. Admin Coordinator, People and Culture
New York, NY
Full-time
Onsite
Mid, Senior Level
$70K/yr - $80K/yr
4+ years expColumbia University Irving Medical Center is seeking a Senior Administrative Coordinator for the Department of Emergency Medicine. The role involves providing high-level administrative support, managing compliance processes, and facilitating orientation and training for faculty and staff.
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Responsibilities
Communicate with candidate, departmental manager and leadership regarding the orientation process and schedule associated training
In coordination with VP&S HR, ensures faculty and staff are enrolled and complete necessary trainings for position
In collaboration with VP&S HR, monitor and track incoming Research Interns, visitors or observers
Act as primary coordinator for Scribe onboarding and attendance tracking. Will monitor vendor invoices for accuracy and submission to Finance for processing
Staff the Faculty Lounge office to triage inquiries related to staffing, payroll, benefits policies, and regulations via telephone, email and in person
Serve as department liaison to VP&S HR to coordinate reappointments for all clinical providers (physicians, nurse practitioners, physician assistants)
Ensure all clinical providers receive notifications and instructions regarding reappointment process and deadlines
Follow-up to ensure clinicians provide required documentation to meet deadlines to avoid suspensions and/or fines
Assist Division Chief/Chairman with approval of all reappointment packets
Maintain and disseminate compliance reports regarding university and hospital initiatives
Maintain Administrative Joint Commission files to ensure department compliance
Assist with bi-annual Chair report, the incumbent will enter and maintain relevant data spreadsheets related to, but not limited to, leave of absence, recruitment, faculty/staff demographic data, etc
Provide reports to leadership as requested
Provide administrative support the Vice Chair, Medical Director and Assistant Medical Directors of the Division of Pediatric Emergency Medicine
Provides intermittent administrative support as needed to PEM faculty
Responsibilities include calendar coordination, scheduling division meetings, identifying appropriate meeting/event spaces, taking and distributing meeting minutes and meal coordination
In coordination with the Department Analysts team, downloads and distributes individual faculty scorecards on a quarterly basis
Coordinates and schedules recruitment efforts throughout the year and maintains candidate data for Chair’s annual report
Assist with special projects as needed including but not limited department Affinity groups, departmental committees, and employee recognition and engagement events
Cross cover for other administrative staff
Perform other duties as required
Qualification
Required
Bachelor's degree or equivalent in experience with at least four years of relevant administrative experience
Preferred
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
This position requires excellent customer service skills, must possess a professional and positive attitude
Proven record of ability to work as part of a team, with administrative, clinical, research, and financial staff
Ability to work under pressure with multiple and competing deadlines required
Ability to handle confidential information with exceptional judgment and discretion
Ability to set priorities, handle multiple assignments, and work with diplomacy and efficiency in a highly pressured environment
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Expert knowledge of Microsoft Office Suite, and web-based database applications
Progressive experience in an academic medical center; administrative experience in academic healthcare a plus
Company
Columbia University Irving Medical Center
Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
D
Donna Lynne
Senior Vice President and COO
Recent News
2025-10-17
2025-10-06
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