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New River Community College · 1 month ago

Executive Administrative Assistant to the Vice President for Instruction & Student Services

Pulaski, VA

Full-time

Onsite

Mid Level

$40K/yr - $55K/yr

New River Community College is a two-year public institution of higher education that serves approximately 4,000 students. The Executive Administrative Assistant will manage the workflow for the Vice President for Instruction and Student Services, coordinate various functions, and provide support for curriculum development and administrative tasks.

EducationHigher EducationTraining

Responsibilities

Manages the workflow in the Office of the Vice President (VP) for Instruction and Student Services so matters are handled in a professional, efficient, and timely manner

Coordinates all functions under the VP’s authority, ensuring accuracy and timeliness in analyzing workflow to ensure efficiency

Performs master scheduling for the VP and the VP’s staff, including ensuring that deadlines are met. Plans, organizes and coordinates regular staff meetings

Acts as an authorized representative in the VP’s absence and uses initiative and judgment to ensure that matters requiring attention are referred or handled in a timely manner

Maintains/revises/updates publications that originate in the VP’s office

Coordinates curriculum development efforts, including documentation and revision of curriculum development, guidelines to ensure compliance with VCCS, SCHEV and SACSCOC guidelines

Ensures that actions involving courses and programs are published or removed from publications as appropriate

Provides staff support to the college’s Curriculum and Instruction Committee

Researches and compiles information for meetings and reports related to the existence and success of academic programs to the VCCS and SCHEV

Coordinates the submission and approval of industrial advisory committees for the academic divisions

Composes, edits and finalizes routine and non-routine correspondence

Coordinates the preparations of the Dean’s List, including preparing notifications to students, developing certificates and mailing

Provides support for procurement, records management and various reporting requirements

Develops office procedures for the VP’s consideration, which address existing or potential problems and promote work efficiency in the organization

Assists with planning and coordinating college events

Performs other duties as assigned

Qualification

Microsoft Office SuiteAdobe Acrobat ProDatabase systemsPeopleSoft Student Information SystemWritten communicationOral communicationIndependent judgmentProblem-solvingDecision-makingTeamworkConfidentialityInitiative

Required

Demonstrated experience working in a fast-paced environment with excellent professional and teamwork skills appropriate for helping accomplish the mission and goals of the college

Extensive computer skills and knowledge of automated office processes (e.g., Microsoft Office Suite, Adobe Acrobat Pro, database systems)

Effective written and oral communication skills for composing, editing, and finalizing routine and non-routine correspondence

Demonstrated ability to manage complex workflow, coordinate multiple functions simultaneously, and ensure deadlines are met

Proven ability to exercise initiative and independent judgment to prioritize, expedite, and handle matters in a timely manner, especially in a supervisor's absence

Skills in conducting preliminary research and gathering information for reports, including determining precedent or possible policy implications

Ability to maintain confidentiality

Excellent problem-solving and decision-making skills