Archdiocese of Seattle · 2 months ago
Office Manager for Summer Season-Camp Don Bosco in Carnation, WA
Seattle, WA, USA
Full-time, Part-time
Onsite
Mid Level
$5,940/mo - $6,940/moArchdiocese of Seattle is seeking an Office Manager for their summer season at Camp Don Bosco. The role involves overseeing the administrative functions of the camp, ensuring efficient operations, and fostering a supportive community among campers and staff.
Religion
Responsibilities
Oversee scheduling, cabin assignments, health form coordination, office maintenance, supply orders, camper merchandise, and check-in/check-out processes to ensure smooth and efficient camp operations
Foster an atmosphere that promotes good morale, well-being, and community among campers and staff, while supporting the CYO mission
Create and manage weekly schedules for day camp and resident camp staff, ensuring adequate coverage and balanced workloads
Coordinate cabin assignments for resident campers, considering group sizes, camper needs, and cabin capacities
Work closely with camp nurses to ensure all camper health forms and required documentation are complete, current, and organized
Maintain a clean, organized, and well-stocked office with all necessary supplies to support camp operations
Collaborate with the Program Director to plan and complete food orders, ensuring timely and accurate procurement
Organize and manage camp store inventory, submitting orders as needed to maintain supplies for campers and staff
Oversee camper merchandise distribution, organizing T-shirts and related items for smooth distribution
Prepare and organize all day camp binders, updating them with essential information for each session
Lead the check-in process for resident campers, creating a welcoming and efficient arrival experience
Supervise the check-out process, ensuring an organized and timely departure for campers and families
Collaborate with the other director staff to conduct pre-camp and in-service training for all staff
Maintain accurate program records, completing and submitting incident reports, attendance logs, and other required documentation to track camper progress and ensure safety
Know and understand all emergency procedures associated with the camp program, including evacuation routes, severe weather protocols, and first aid response
Follow and enforce all camp safety guidelines at all times, ensuring campers are aware of and adhere to safety protocols and that their whereabouts are known throughout each session
Assist with administrative duties, including opening and closing day procedures, and check-in and drop-off processes for staff and campers
Adhere to established routines, schedules, and procedures for camp operations
Monitor and implement the crisis management plan, including emergency procedures, ensuring staff are trained and prepared for emergencies
Support camper development and goal achievement by fostering an environment that helps campers reach the developmental goals set by camp leadership, encouraging skill-building, teamwork, and self-expression
Serve as a primary point of contact for parents, priests, lodge leaders, and cabin leaders, representing CYO effectively on-site
Assist with the day camp bus pick up/and or drop off to ensure safe and secure transportation for all campers
Regularly clean and maintain all areas of the camp to uphold hygiene standards and create a pleasant environment for campers and staff
Provide leadership and mentorship to staff, fostering a positive work environment that encourages professional growth
Qualification
Required
Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop
Ability and desire to use God-given gifts and talents in service of the local Church
Active member in the sacramental life of a parish/faith community in good standing with the Church
A good example for youth in appearance, attitudes, as well as in moral, ethical and spiritual behavior
High school diploma and some college
Proven ability to supervise and lead a diverse team, providing guidance, support, and accountability to staff in a camp setting
Demonstrated experience in camp management or a related field, including program planning, implementation, and evaluation
Excellent verbal and written communication skills for effective interaction with staff, campers, parents, and other stakeholders
Ability to respond to emergencies effectively and implement safety protocols to ensure the well-being of all campers and staff
Understanding and commitment to the mission of CYO Camps and the ability to incorporate faith-based learning and practices into camp activities
Commitment to the mission and values of CYO
Strong communication skills, both verbal and written
Comfortable with public speaking
Must be able to pass provided CPR/First Aid certification
Ability to work evenings and/or weekends and live on site in rustic facilities while programs are in session
Must be at least 21 years of age
Preferred
BA or BS degree in applicable field is preferred
At least one season of camp administrative experience preferred (i.e., Assistant Camp Director, Lodge Leader)
Benefits
Medical
Dental
Vision
Life
Accidental death and disability
Long term disability
Pension
403(b)
HSA
FSA
Generous sick leave
Vacation
Holidays
Company
Archdiocese of Seattle
Archdiocese of Seattle is a religious institution that offers services to parishes, educational groups, and poverty initiatives.
Founded in 1951
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Caitlin Hillary Moulding
Chief Operating Officer
Erin Oest-Larsen, CFRE
Chief Development Officer
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