Catholic Charities West Michigan · 2 months ago
Administrative Support Professional, Child Welfare
Grand Rapids, MI
Full-time
Hybrid
Entry Level
$42K/yr - $52K/yr
1+ years expCatholic Charities West Michigan is a community-based agency providing a variety of services in family preservation, behavioral health, child welfare, and community outreach. They are seeking an Administrative Support Professional to assist executives by managing schedules, organizing documents, and performing various administrative tasks to support the agency's initiatives and goals.
Information Technology
Responsibilities
Manages scheduling for agency director
Acts as the point of contact among directors, staff, clients, and other external partners
Formats information for internal and external communication -memos, emails, presentations, reports, etc
Types, proofreads and edits correspondence
Drafts, reviews, and sends communications on behalf of agency directors
Screens and directs phone calls and distributes correspondence appropriately
Manages information flow in a timely and accurate manner
Manages directors’ calendars and sets up meetings
Makes travel and accommodation arrangements when necessary
Drives to agency office locations as needed
Tracks daily expenses and prepares check requests, and other expense reports
Manages Program supply inventory
Assists in preparing Federal, State, and local reports, applications and grants
Produces brochures and mass mailings
Provides administrative support and assists with arrangements for staff, agency, and community events
Prepares meeting agendas, previous meeting minutes, and collateral materials
Prepares the meeting room, including food as needed, takes minutes during the meeting and prepares them for review and approval
Handles material that is confidential in nature, performs administrative functions and makes decisions based on organizational policy
Performs other special assignments at supervisor’s request
Assist in developing, monitoring, and reviewing a strategic, comprehensive DEI Plan
Assist in maintaining DEI knowledge of current and emergent developments/trends, assess impact and recommend modifications in current and future strategies
Works closely with the Child Welfare Director to advance the CCWM’s DEI goals
Drives for agency business
Performs other special assignments at supervisor’s request
Ability multi-task and be a self-starter
Ability to work independently and in a team environment with a professional and diplomatic demeanor
Excellent word processing skills and experiences with other software applications (Adobe, Canvas, Prezi, Publisher)
Excellent written and verbal communication skills
Superior organizational and time-management skills
Must be focused and meticulous with details
Ability to relate to diverse populations and cultures while communicating with staff, clients and the public in a professional and effective manner
This position requires reliable transportation
Must have a valid driver’s license and good driving record with zero work restrictions
Must have personal auto insurance as required by law with minimum bodily injury coverage limits of $250,000 per person/$500,000 per incident or $500,000 combined
Must be willing to work irregular hours including evenings, holidays, and weekends
Must submit to Agency approved background checks
Qualification
Required
A minimum of 1 year of experience in an administrative assistant role is required
Ability multi-task and be a self-starter
Ability to work independently and in a team environment with a professional and diplomatic demeanor
Excellent word processing skills and experiences with other software applications (Adobe, Canvas, Prezi, Publisher)
Excellent written and verbal communication skills
Superior organizational and time-management skills
Must be focused and meticulous with details
Ability to relate to diverse populations and cultures while communicating with staff, clients and the public in a professional and effective manner
This position requires reliable transportation
Must have a valid driver's license and good driving record with zero work restrictions
Must have personal auto insurance as required by law with minimum bodily injury coverage limits of $250,000 per person/$500,000 per incident or $500,000 combined
Must be willing to work irregular hours including evenings, holidays, and weekends
Must submit to Agency approved background checks
Preferred
A bachelor's degree in business or a related field highly is preferred
A passion for cultivating a Diverse, Equitable and Inclusive environment is preferred
Company
Catholic Charities West Michigan
Each day, Catholic Charities West Michigan works to feed the hungry, counsel those who struggle, and build strong families throughout West Michigan and beyond serving thousands of individuals each year with over 50 programs.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Bellamy
Chief Executive Officer
Roberto Javier
Chief Executive Officer.
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