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Wizehire · 2 days ago

Front Desk Office Manager - Billing Coordinator

Newport Beach, CA

Full-time

Onsite

Mid Level

$20/hr - $26/hr

Wizehire is a boutique law firm in Newport Beach specializing in law that affects children and their families. They are seeking an experienced Front Desk Office Manager and Billing Coordinator to manage client interactions, provide administrative support, and oversee billing processes while maintaining a high level of client care.

Human ResourcesInternetRecruiting

Responsibilities

Front desk receptionist answering phones and transferring calls to the appropriate staff

Greet potential new clients and prepare their consult folder for their meeting with the attorney

Track and manage client engagement and organize client folders

Coordinate and manage client communications and scheduling of meetings with attorneys

Maintain data and notes in CRM and legal software

Track, manage, and organize office supplies

Maintain an organized office environment

Manage the Firm’s billing, retainer replenishment, and A/R collections processes

Prepare and review invoices as needed

Monitor invoice payments and follow up with clients regarding past-due invoices

Provide timely and effective communication to clients regarding trust replenishments

Assist with payments to third-party vendors

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsAnalytical skillsProblem-solving skillsClient relationship skillsAdaptability to technologyMultitaskingAttention to detailWork ethic