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Morehouse College · 1 month ago

Executive Assistant to the Provost and Senior Vice President of Academic Affairs

Atlanta, GA

Full-time

Onsite

Senior Level, Lead/Staff

12+ years exp

Morehouse College is a higher education institution, and they are seeking an Executive Assistant to support the Provost and Senior Vice President of Academic Affairs. The role involves managing operations, strategic partnerships, and outreach while ensuring clear communication and confidentiality.

Higher Education

Responsibilities

Provide Administrative Support. Perform daily administrative duties for the Provost, including:

Addressing confidential and time-sensitive material

Preparing routine and advanced correspondences (e.g., emails, letters, memoranda, and reports)

Planning and attending key meetings with internal and external stakeholders

Making travel arrangements

Function as First Point of Contact. Represent the Provost to faculty, staff, students, executives, and external partners with clarity, professionalism, tact, and confidence, while maintaining a high level of confidentiality

Organize Events and Meetings. Organize and coordinate individual/group meeting events such as internal and external meetings, conference calls, and conferences for the Provost and other participants as needed

Anticipate Daily Schedule Needs. Engage in daily advanced calendaring and meeting preparations and assist the Provost by anticipating their day (i.e., creating daily calendars, developing meeting agendas, setting up conference/video calls, etc.)

Anticipate and Respond Proactively to Issues. Address potential problem areas for the Provost in advance, including working across functions to ensure appropriate individuals or offices are involved in necessary decisions and discussions

Supervise Administrative Support Staff in Office of Academic Affairs. Supervise and coordinate overall administrative support activities in the Office of the Provost, including the work done by the Administrative Assistant

Other Duties. Perform other related duties and special projects as assigned or directed by the Provost

Qualification

Financial operationsPersonnel operationsMicrosoft OfficeHigher education experienceEvent planningSocial media proficiencyCritical thinkingInterpersonal skillsProblem-solvingTime management

Required

Bachelor's degree in a field of study related to the title of this position

Minimum of 12 years of work experience required

Minimum of 5-7 years of work experience for one or more executive leader(s) required

Experience/training in financial/personnel operations

Excellent time management skills to manage multiple projects and daily workload

Strong collaborative skills to work in a team setting to accomplish tasks in a fast-paced, dynamic environment

Management of stressful situations, fostering conflict resolution and maintaining composure under pressure

Highly proficient in Microsoft Office, with the ability to create spreadsheets and perform basic data manipulation, as well as execute internet research

Confidentiality and discretion with highly sensitive information

Exceptional critical thinking, decision-making, interpersonal, and problem-solving skills

Responsive to changing demands, with attention to detail and high commitment to follow-through

Professional image at all times, with high credibility throughout the College

Must be fully vaccinated against the COVID-19 virus