Diversified Waste Solutions · 1 month ago
Waste Invoice Auditor & Billing Specialist
Geneva, IL
Full-time
Onsite
Entry, Mid Level
$25/hr - $35/hr
2+ years expDiversified Waste Solutions is a consulting firm based in Geneva, IL, specializing in improving operational efficiency and financial performance for multifamily and commercial clients. The Waste Invoice Auditor & Billing Specialist will manage the full lifecycle of waste-related billing, ensuring invoice accuracy and financial integrity across accounts.
RecyclingService IndustryWaste Management
Responsibilities
Review monthly vendor invoices line-by-line for accuracy
Compare charges against contracted pricing, service levels, and terms
Investigate discrepancies, unusual changes, and incomplete information
Identify overcharges, duplicate fees, incorrect rates, or billing errors
Prepare monthly client billing packets with precise calculations
Apply contract terms, pricing structures, escalators, and site allocations
Perform routine accounting/math tasks (percentages, proration, multi-site splits)
Ensure all data aligns with service agreements and documented rates
Log discrepancies and follow up with vendors to secure credits/corrections
Clearly document all findings, adjustments, and audit decisions
Maintain organized records of invoices, audit notes, credit activity, and billing files
Collaborate with Account Portfolio Managers on findings, trends, and recurring issues
Communicate professionally with vendors and internal teams
Support CRM and financial system updates to ensure accurate service and billing data
Qualification
Required
Exceptional attention to detail and accuracy
Strong comfort with numbers and spreadsheets
Highly organized and process-driven
Able to read and compare invoices, rate sheets, and service descriptions
Clear, professional written communication
Curious, investigative mindset when something doesn't look right
Works independently while keeping the team informed
Consistent, reliable, and able to manage records across multiple accounts
Preferred
2+ years in billing, auditing, AR/AP, utilities, logistics, financial operations, or similar fields
Proficiency in Excel (sorting, filters, basic formulas, lookups)
Experience reviewing multi-page invoices or service-based billing
CRM experience (Salesforce is a plus, but not required)
Benefits
401(k) with company match
Health, dental, and vision insurance
Life and disability coverage
Paid time off
Employee assistance program
Flexible Monday–Friday schedule (7:00 AM–6:00 PM)
Company
Diversified Waste Solutions
Diversified Waste Solutions is dedicated to providing outsourced waste and recycling services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase