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Margaux · 1 month ago

Office Manager / Executive Admin

New York, NY

Full-time

Onsite

Mid Level

$67K/yr - $67K/yr

3+ years exp

Margaux is a modern footwear brand born in New York City, dedicated to creating beautifully made shoes designed to carry women through every step of their lives. They are seeking an Office Manager / Executive Admin to coordinate office activities and provide high-level administrative support to executive management.

E-CommerceFashion

Responsibilities

Direct office activities and functions to maintain efficiency and compliance with company policies

Assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required

Oversee telephone services, email correspondence, package receiving, and mail distribution

Maintain office supplies inventory and orders supplies as needed

Maintain records, documentation, and files for the office

Assist with special events planning for the office

Assist in maintaining a professional and organized office environment for the team

Serve as a main point of contact for office logistics and meeting coordination

Welcome visitors to the office as needed

Manage executive calendars, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings

Assist with incoming and outgoing communications on behalf of executive management

Coordinate travel arrangements and reservations for executive management as needed

Independently create well-organized, grammatically correct memos and reports for distribution to members of various departments

Use various software applications such as spreadsheets, relational databases, statistical packages, expense management, and graphics packages to assemble, manipulate, and/or format data and/or reports

Serve as liaison between executive and other departments within the organization

Maintain the highest level of confidentiality

Prioritize and manage multiple projects simultaneously with little or no supervision

Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area

Perform other duties as assigned

Qualification

Executive assistance experienceOffice management skillsMicrosoft Office proficiencyDigital calendar softwareInterpersonal skillsProofreading skillsEditing skillsAttention to detailOrganizational skillsWritten communication skills