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Closet Factory · 1 month ago

Purchasing Coordinator

Elk Grove, CA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Closet Factory is seeking a Purchasing Coordinator to manage and streamline their purchasing processes. This role involves coordinating orders, tracking deliveries, and supporting inventory management to ensure efficient production operations.

Home DecorInterior Design

Responsibilities

Coordinate and place purchase orders for all materials, hardware, sheet goods, finishes, and supplies for both companies

Consolidate orders to leverage bulk purchasing and reduce shipping costs

Maintain accurate and up-to-date vendor pricing, lead times, and material catalogs

Track and follow up on all open orders to ensure timely delivery

Communicate order status to Shop Director, Production Scheduler, and Install Teams

Compare vendor quotes and negotiate pricing when possible

Ensure purchase orders match invoices and report discrepancies

Maintain digital PO and material record-keeping systems

Manage warranty, RMA, and return processes with vendors

Assist with weekly cycle counts and maintain accurate inventory levels

Monitor shop stock levels (hardware, consumables, adhesives, fasteners, laminate, etc.)

Recommend re-order points and material stocking levels

Maintain organized storage areas and logical material layout

Receive and inspect incoming materials for accuracy and quality

Compare shipments against purchase orders and packing lists

Document damaged or missing items and communicate with vendors

Label, stage, and distribute materials to appropriate departments or job packages

Assist the shop with light tasks such as material prep, shop organization, kitting/staging job materials, tool and supply restocking, and assisting during bottlenecks or rush periods

Support the Shop Director in operational tasks to keep workflow efficient

Qualification

Purchasing experienceInventory managementNegotiation skillsExcel proficiencySupply chain experienceEffective communicationDetail-orientedOrganizational skills