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NEOGOV · 1 month ago

ADMINISTRATIVE ASSISTANT (CITY CLERK'S OFFICE) - 1125

206 S. Main Street (City Hall) - Greenville, SC

Full-time

Onsite

Entry Level

$45K/yr - $56K/yr

2+ years exp

The City of Greenville is seeking an Administrative Assistant to support the City Clerk’s Office. The role involves performing diverse administrative and clerical duties, ensuring high-level customer service, and providing legislative support to the office staff and City Council.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Act as a receptionist for the City Clerk’s Office

Answer telephones and respond to various requests for information from internal and external customers

Greet individuals entering the office

Pick up and distribute incoming mail as well as ensure that outgoing mail is processed properly

Order and maintain adequate office supplies and promotional items

Review and collect relevant media and news articles pertaining to the City

Perform diverse administrative duties in support of various City Clerk Office functions

Assist with scheduling City Council members for meetings and events and respond to requests on their behalf

Assist in assembling City Council meeting agenda packets, prepare weekly meeting calendars, and issue public notice of meetings and agendas as required under FOIA

Assist with setting up and cleaning up meeting facilities for City Council meetings

Assist with special committees established by City Council; prepare and type correspondence, emails, legislative documents such as ordinances, resolutions and minutes, presentations, reports, and other such documents as necessary; and accept legal documents and petitions on behalf of the City

Assist with providing notification of approved annexations and abandonments to utilities and agencies as required by state law

Assist with processing payments and auditing the budgets of City Council and City Clerk’s Office for accuracy

Assist with attending City Council meetings and transcribing minutes as directed

Assist in posting calendars and meeting agendas as required under FOIA

Assist with collecting minutes and attendance records of the City’s Boards and Commissions

Assist in preparing correspondence to applicants and appointees, scheduling interviews, and confirming appointment recommendations

Assist in preparing memorandums and supporting documents for City Council review as directed

Assist in reviewing new applications and validating residency

Assist in collecting, filing and maintaining legislative history including ordinances, resolutions, formal minutes, agenda packets, indexes, Code of Ordinances, minutes and attendance records of City Boards and Commissions and other such records as requested by the City Clerk

As directed, perform research requests for both internal and external customers

Assist in auditing current and archived records for accuracy

Assist in digitizing and organizing manual records and meeting the retention schedule for municipal records as required by the South Carolina Department of Archives and History (SCDAH)

Assist in filing supplements to the City’s Code of Ordinances

Perform other duties as assigned

Qualification

Administrative supportCustomer serviceDocument preparationMicrosoft Office SuiteLegislative supportCommunication skillsOrganizational skillsAttention to detailConfidentiality

Required

Associate degree in administrative office, business, secretarial or related field

Over two (2) years of experience in a secretarial or administrative assistant role

Any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job, may be substituted for evaluation at the discretion of City management

Valid South Carolina Class D Driver's License

Preferred

International Institute of Municipal Clerks(IIMC) Certified Municipal Clerk Certification (CMC) and/or Municipal Association of South Carolina (MASC) Municipal Clerk Training Institute graduate within two (2) years of employment