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Whitman, Requardt and Associates, LLP · 1 month ago

CEI Record Keeper

San Antonio, TX

Full-time

Hybrid

Senior Level

6+ years exp

Whitman, Requardt and Associates, LLP is a well-established company known for its quality work in the construction management sector. They are seeking a qualified Record Keeper to manage project documentation, ensuring compliance with standards and maintaining organization throughout the project lifecycle.

Building MaterialConsultingLegalReal Estate

Comp. & Benefits

No H1B

Responsibilities

Manage and maintain all project documentation throughout the construction lifecycle, from initiation to closeout

Review and authorize Daily Work Report (DWR) payments in SiteManager

Review payrolls in LCPTracker to ensure compliance with TxDOT Construction Contract Manual (CCM) requirements

Monitor Diversity Management System (DMS) records for compliance with the TxDOT Historically Underutilized Business (HUB) and Disadvantaged Business Enterprise (DBE) program

Define standards and workflows for document management and lead the collection, authorization, publication, storage, retrieval, and retention of documents

Establish (within corporate or client guidelines) the document control strategy, systems, and procedures, including authoring, approval, publishing, version control, and archiving of all project-related documentation

Maintain the master electronic project files and ensure proper version control and access management

Prepare records for inactive storage in accordance with the approved Records Retention Schedule; copy and scan documents as needed for distribution and archiving

Manage and audit document control processes and systems to ensure proper control and availability of documentation to authorized personnel

Provide training and support to project staff on document control procedures, record retention policies, and project management systems

Review new and revised documentation for suitability and conformance to WRA and TxDOT standards

Perform and support quality reviews and audits related to document control procedures

This position requires a regular on-site presence in the field office to collaborate closely with project personnel and TxDOT representatives

Qualification

Project documentation managementDocument control proceduresConstruction managementTechnical administrative supportQuality reviewsTrainingSupportCompliance monitoring

Required

Associate's degree in construction management, engineering or other related field. 8+ years of relevant experience may be substituted for the educational requirements

6+ years relevant project controls and/or technical administrative support experience

Must have a valid driver's license with a good driving record

Must have a personal vehicle for travel to and from assigned construction sites

Overnight in-state travel may be required

This position requires the ability to perform a variety of physical tasks in the field as part of the essential job functions

Walking and navigating across rough or uneven terrain such as mud, rocks, grass, dirt, steep hillsides, heavily wooded areas, and other unpaved surfaces

Moving around active project sites, which may involve climbing ladders, stairs, scaffolding, ramps, or poles

Performing physical activities such as bending, twisting, kneeling, and climbing

Remaining in a stationary position—either standing or sitting—for extended periods of time

Repetitive motions involving the wrists, hands, and/or fingers

Driving to and from project sites which may involve distances of up to or exceeding 200 miles round trip

Must be able to function safely in an environment with potential risks, including, but not limited to those described in this document

Must be willing to work nights and overtime, when required by the project assignment

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future