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Beazley · 1 day ago

Facilities Manager

Chicago, IL

Full-time

Hybrid

Mid, Senior Level

$100K/yr - $115K/yr

Beazley is a specialist insurance company with over 30 years of experience helping businesses manage risk. The Facilities Manager role is a strategic position responsible for ensuring a safe and efficient working environment, leading a team of office administrators, and managing various facilities-related initiatives.

FinanceFinancial ServicesInsuranceInsurTech

Comp. & Benefits

Responsibilities

Team Leadership and Development: Participate in hiring process, onboard, train, inspire, and lead a high-performing Office Administrator team across North America, equipping and empowering them to maintain operational and safety standards, and to provide top-tier service to all stakeholders

Foster a culture of curiosity and continuous improvement. Conduct appraisals and enhance team capabilities to deliver consistently exceptional results

Office Management: Oversee Office Administrators and Team Leaders as they manage office supplies and inventory, support event logistics, manage security access, and provide administrative and operational support across functions

Change Management: guide teams through organizational transitions by fostering clear communication, building trust, and addressing concerns proactively. aligning personnel with new strategic directions while maintaining morale, engagement, and productivity throughout the change process

Space Management: Monitor and optimize office operations. Plan and execute moves, renovations, and space improvement initiatives

Security: Oversee access badge distribution, manage internal and external visitor access, partner with the property security office as needed

Landlord and Vendor Relationships: Manage relationships and contracts with landlords and providers. Maintain directory of vendors and resources

Maintenance Oversight: Coordinate repairs, preventive maintenance, and vendor services

Procurement: Partner with Head of Sourcing to secure optimal pricing from vendors

Internal Communications: Compose and distribute staff memos and newsletters

Health & Safety Compliance: Ensure adherence to federal and local safety and inclusion regulations, conduct inspections, and manage emergency preparedness, including the implementation of required Workplace Violence Prevention program in California; oversee global rollout of WVPP

Budget Management: Track facilities-related expenses and contribute to budget planning

Lunch Program Management: Oversee vendor contracts and relationships, manage employee participant lists, troubleshoot issues, review invoices for approval

Employee Experience: Support a comfortable, functional, and engaging workplace environment

Make recommendations for office fitouts and moves and manage buildout projects

Assist the Head of Facilities with the research, planning, and coordination of office fitouts and moves for company locations, ensuring appropriate timescales and involvement of key stakeholders; and prepare approval documentation and budgets for these projects

Engage and manage external suppliers as appropriate

Maintain a compliant work environment, ensure policies and risk assessments are reviewed and updated as appropriate, and policy documents are uploaded to SharePoint in a timely manner

Build relationships with office maintenance and cleaning providers, providing direction where appropriate

Invoice management in conjunction with the Head of Facilities

Build relationships with Heads of Office to address local facilities and safety issues as they arise

Qualification

Facilities experienceManagement experienceProject managementBudget managementProcess improvementHealth & Safety complianceTeam workingCommunication skillsTime managementProblem solvingCustomer focus

Required

Facilities experience required

Management experience required

Experience leading complex initiatives

Process improvement experience

Accurate and numerate

Good working knowledge of MS Office, Concur, and track record of learning new systems

Able to communicate effectively with others, both verbally and in writing

Motivational skills, team worker as well as able to work on own initiative

The ability to manage time, meet deadlines and prioritise

Track record of innovation and finding efficiency improvements

Outcome focussed, self-motivated, flexible and enthusiastic

Professional verbal and written communicator

Positive attitude while facing department and process challenges

Empathetic to team members and stakeholders

Project management

Concern for quality

Strategic planning

Information seeking

Initiative

Problem solving

Budget management

Customer focus

Time management

Team working

Self-motivated

Flexible

Benefits

Attractive base compensation and discretionary performance related bonus

Competitively priced medical, dental and vision insurance

Company paid life, and short- and long-term disability insurance

401(k) plan with 5% company match and immediate vesting

22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year, with the ability to flex the religious bank holidays to suit your religious beliefs

Up to $700 reimbursement for home office setup

Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance

Up to 26 weeks of fully paid parental leave

Up to 2.5 days paid annually for volunteering at a charity of your choice

Flexible working policy, trusting our employees to do what works best for them and their teams