Harvard University · 1 day ago
Executive Coordinator HUIT
Cambridge, MA
Full-time
Onsite
Senior Level
5+ years expHarvard University is a prestigious institution dedicated to advancing its mission through innovation and collaboration. The Executive Coordinator will provide advanced executive support to the Senior Leadership Team in the Information Technology department, focusing on strategic planning and day-to-day logistics while ensuring high-quality service and collaboration across the organization.
EducationHigher EducationUniversities
No H1B
Responsibilities
Provide daily and long-term executive support by managing complex calendars, anticipating conflicts and dependencies, preparing leaders for upcoming priorities, and connecting related activities across the leadership team
Independently manage competing scheduling demands, recommend prioritization, and make trade-off decisions to ensure leaders focus on the highest-value activities
Prepare meeting agendas, briefing materials, and follow-up notes, tailoring content, tone, and format for how information will be consumed (e.g., executive brief, email summary, talking points). Maintain accurate and confidential records, documentation, and communication flows
Anticipate the principal’s needs and prepare polished, well-organized materials that reflect their voice and priorities
Support planning and execution of meetings, retreats, and events. Coordinate and manage travel, reimbursements, and financial reconciliations
Collaborate with colleagues to provide seamless support for the Senior Leadership Team and ensure continuity of operations, providing coverage as needed
Coordinate with stakeholders across HUIT and the University to align executive activities with institutional priorities and ensure smooth collaboration
Design and streamline processes and materials with the end user in mind – saving time, simplifying follow-up, and supporting decision-making for the principal
Qualification
Required
A cover letter is required
Minimum of five (5) years of administrative support experience, including at least three (3) years supporting senior leadership
Proficiency with Microsoft Office, Google Workspace, Zoom, and other collaboration tools
Exceptional organizational, communication, and writing skills, with the ability to synthesize complex information for executive audiences
Demonstrated ability to exercise sound judgment, manage competing priorities, and maintain confidentiality with discretion
High level of professionalism, organizational awareness, and interpersonal effectiveness
Demonstrated strengths in: Executive Perspective, Anticipation, Efficiency Mindset, Polished Communication
Preferred
Experience in higher education, mission-driven, or large, complex environments preferred
Benefits
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
Company
Harvard University
Harvard University is a private research university and a member of the Ivy League.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$136.43MKey Investors
National Endowment for the Humanities (NEH)Alfred P. Sloan FoundationMassachusetts Clean Energy Center
2023-01-10Grant· $0.35M
2022-01-01Grant· $1.5M
2021-08-24Grant· $0.07M
Leadership Team
Anne Margulies
CIO
Christopher Petty
Director Of Business Development
Recent News
The Indian Express
2026-01-07
2025-12-25
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