Apply on Employer Site

Concierge Auctions · 1 month ago

Diligence & Settlement Coordinator

United States

Full-time

Remote

Senior Level

5+ years exp

Concierge Auctions is a leading company in the luxury real estate auction market, known for facilitating high-value transactions globally. The Diligence & Settlement Coordinator will manage domestic diligence and settlement services, ensuring the preparation and review of necessary legal documents and overseeing the process from contract execution to closing.

E-CommerceReal Estate

Growth Opportunities

Responsibilities

Diligence Coordination Lead the preparation and review of property due diligence packages for each property that goes to auction, including, but not limited to: purchase and sale agreements, disclosures, inspection(s), surveys, title commitments, mortgage/lien descriptions, deeds, easements, plans/permits, restrictions, etc

Coordinating with sellers, attorneys, title agents, closing managers, our legal counsel, and our auction team regarding updates to the documents included in the diligence package (PSA, preliminary title reports, disclosures, etc)

Preparing and sending contracts and associated forms to buyers and sellers for electronic signatures

Act as the Concierge Auctions representative responsible for reviewing title commitments, title exception documents, and surveys in tandem with the real estate attorneys, brokers and agents

Preparing, interpreting, and communicating contract language for legal matters

Working hand-in-hand with the Project Director team on each transaction to ensure we are prepared for a successful closing

Working within Salesforce and Dropbox to keep records and manage files

Researching and analyzing law sources such as statutes, recorded judicial decisions, legal articles and legal codes with the goal of ensuring the diligence documents prepared, adhere to local laws and regulations while still aligning with our auction process

Communicating with our clients (sellers, agents, attorneys and closing agents) and internal team members to ensure all diligence information is on track to be received and approved on time for successful auction

Settlement Coordination Liaise externally with parties (buyer, seller, real estate agents, attorneys, title and closing companies, etc) from contract execution to closing

Maintain timely and accurate reporting of all scheduled closings, including but not limited to accurate tracking of closing proceeds

Process, review and organize every closing file and document corresponding information in our CRM system

Submit invoices to the Closing Agent of proceeds due, and review Closing Statements to ensure accurate reflection

Order preliminary title reports for potential auction properties and updated, final title reports for auctions underway

Track incoming and outgoing bidder deposits with the escrow agent

Receive and respond to customers' inquiries in a prompt and professional manner

Resolve issues that may arise resulting from closing or day-to-day operations

Qualification

RE ContractsTransaction CoordinationRE ParalegalEscrow Officer/AssistantSalesforceGoogle SuiteAdobe AcrobatMicrosoft OfficeProactive problem solverListening skillsCommunicationDetail-orientedStrategic thinker