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Baldwin Richardson Foods · 1 week ago

LOA & Benefits Specialist

Macedon, NY

Full-time

Onsite

Mid Level

$75K/yr - $85K/yr

3+ years exp

Baldwin Richardson Foods is a full-service liquid products supplier and strategic partner to the food and beverage industry. The Leave of Absence (LOA) and Benefits Specialist will process and track all leave of absence cases, support benefit enrollments, and ensure compliance with employment laws while providing exemplary customer service.

AgricultureFood and Beverage

Responsibilities

Serve as a subject matter expert for leave and workers’ compensation programs and accommodation requests

Interprets and administers leave programs and policies in accordance with applicable federal and state employment laws (FMLA, ADA, USERRA, Pregnancy Discrimination Act, etc.)

Administers all aspects of leave programs, including case management and tracking and program compliance

Supports Manager HR Benefits & Compliance to conduct investigations into reported claims

Works closely with the Manager, HR Benefits & Compliance and 3rd party leave administration vendor who approves or denies leave cases based on relevant medical or other information

Coordinates, organizes, and retains all medical information, in collaboration as necessary with our 3rd party leave administration vendor, ensuring HIPAA, Employee Privacy and retention guidelines are followed

Maintains communication with employees prior to and while on leave to facilitate a smooth and timely return to work

Communicates to employees in advance of their leave their responsibilities regarding continuation of benefit payments, makes arrangements for collection of monthly payments in advance, and collaborates with payroll

Updates HCM in a timely fashion to change Active and Leave status to ensure timely coordination with payroll

Supports Manager HR Benefits & Compliance to advise managers on the interaction of leave laws with paid time off, workers’ compensation, and short-term and long-term disability benefits

Helps to coordinate the return-to-work process for employees returning from extended leave

Supports annual open enrollment, new hire, and life event benefit enrollment processes and programs

Processes all benefit enrollments, changes, and terminations in a timely manner

Reviews and ensures COBRA and other post-employment benefits are processed

Ensures 401(k) employee enrollments and changes are processed

Ensures all new hire and benefit programs comply with federal and state regulations

Provides support to employees enterprise-wide to answer questions and assist in issue resolution related to benefits. Provides excellent customer service

Participates in employee information sessions, workshops, company screening programs, and educational presentations for employees to educate and offer opportunities for our benefit programs. May require shifting hours at times to support multi-plant, multi-shift operations

Completes HCM system tasks and workflows actions, audits benefits data, reviews and prepares reports. Ensures accuracy and compliance

Collaborates with benefit, insurance, and HCM vendors to ensure smooth operations

Acts as back-up to payroll lead/specialist to process payroll when coverage is required and supports end of year processes

Partners with payroll specialist to reconcile monthly benefits invoices and reconcile payroll and benefits owed by the employee related to leaves of absence

Responsible for leading the NEO I9 and wage form compliance process in partnership with the Employee Experience team and HRBPs enterprise wide

Supports compliance requirements related to documentation, employee notices, and reporting

Qualification

Leave AdministrationBenefits AdministrationCompliance KnowledgeHuman Resources ExperienceCustomer ServiceCommunication SkillsOrganizational SkillsTeam CollaborationProblem Solving