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JOHNLEONARD · 3 weeks ago

IP Docketing Administrator #32256

Boston, MA

Full-time

Hybrid

Entry, Mid Level

$85K/yr - $95K/yr

2+ years exp

JOHN LEONARD is a highly respected law firm seeking a Docketing Administrator to join its Intellectual Property team. This role supports complex patent and trademark processes and offers the opportunity to build deep expertise in IP docketing, USPTO procedures, and global patent filings.

Human ResourcesInformation Technology

Growth Opportunities

Hiring Manager

Rob Harvie

Responsibilities

Preparing US and PCT application filing papers such as Declarations, Assignments, and Powers of Attorney

Drafting US prosecution documents, including Office Action responses, petitions, corrected papers, and fee submissions

Drafting PCT follow-on filings, including responses to Invitations, Powers of Attorney, and other required communications

Preparing instructions to foreign associates for national phase entries and ensuring all formality requirements are met

Preparing US and foreign filing estimates and advance invoices

Reviewing incoming correspondence and taking responsive action

Coordinating with vendors for formal drawings and document legalization

Providing backup trademark support, including USPTO filings and correspondence updates

Managing daily docketing for US and foreign patent and trademark matters

Resolving docket issues and maintaining accurate deadlines

Reviewing weekly deadline reports and obtaining required information from attorneys

Supporting annuity management, including payments and deadline tracking

Conducting regular quality control audits on the docket database

Performing additional duties as assigned by the IP Manager

Qualification

IP docketing experienceUSPTO electronic filingUSPTO procedural knowledgePCT filings knowledgeForeign filing proceduresMicrosoft Office proficiencyProofreading skillsOrganizedManage multiple deadlinesCommitment to accuracyProfessionalismWritten communicationCollaborativeAdaptableConfidentiality