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The Marzetti Company · 1 day ago

Executive Administrative Assistant to the CSCO

Columbus, OH

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

The Marzetti Company is a manufacturer of specialty food products, and they are seeking an Executive Administrative Assistant to support the Chief Supply Chain Officer and the Supply Chain Leadership Team. This role involves high-level administrative support, project coordination, and communication management to advance the company's supply chain priorities.

Food and BeverageFood ProcessingManufacturingWholesale

H1B Sponsor Likely

Responsibilities

Manage the CSCO’s calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners

Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function

Handle incoming and outgoing communications, ensuring timely follow-up and prioritization of key messages

Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary

Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms

Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost-tracking for meetings/events to ensure cost control and billing accuracy

Exercise the utmost discretion when handling sensitive or confidential information

Own end-to-end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics

Capture key discussion points and action items, track progress, and ensure follow-up with owners ahead of subsequent meetings

Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates

Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven

Coordinate with the Corporate Communications team to align timing with MLT Town Halls

Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls

Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates

Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication

Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT

Develop the agenda, distribute invitations and pre-work materials

Manage all on-site support including meals, meeting arrangements, session supplies, etc

Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support)

Support agenda and materials preparation to enable productive discussions

Track and manage all follow items partnering with appropriate action owners

Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality

Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery

Prepare “shell” decks for recurring meetings and track content submissions and updates

Serve as point of coordination for any and all key meetings, maintaining timelines, folders, and version control on Teams

Maintain a master calendar of key Supply Chain milestones and share updates with the SCLT during staff meetings (e.g., Town Halls, Board dates, MBRs, off-sites, TOR reviews)

Monitor deadlines and ensure pre-meetings, reviews, and deliverables are proactively scheduled

Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives

Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication

Coordinate onboarding and offboarding processes for SCLT members, ensuring each transition is seamless, well-communicated, and aligned with Marzetti’s culture. Partner with HR, IT, and Communications to set up systems access, introductions, and key meetings for new leaders

Qualification

Microsoft Office SuiteExecutive support experiencePresentation developmentTeams proficiencySharePoint capabilityDiscretionOrganizational skillsCommunication skillsProblem-solving skillsIntegrity

Required

Associate's degree in Business Administration or related field required

8+ years of experience supporting senior management and/or executive leaders in a fast-paced corporate environment

Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)

Proven experience developing and editing professional presentations and reports

Outstanding organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines

Exceptional professionalism, interpersonal, and written/verbal communication skills

High level of discretion and ability to handle sensitive information with integrity

Demonstrated initiative, problem-solving skills, and ability to anticipate executive needs

Flexibility to support occasional executive priorities beyond standard business hours; including occasional travel

Preferred

Bachelor's degree

Strong Teams and SharePoint capability

Company

The Marzetti Company

The Marzetti Company is a food and beverage company that manufactures and sells sauces, dressings, breads, and pasta.

Founded in 1896

Westerville, Ohio, USA

1001-5000 employees

http://www.marzetticompany.com

H1B Sponsorship

The Marzetti Company has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (2)

2020 (4)