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Aretum · 6 hours ago

Program Administrative Coordinator

McLean, VA

Full-time

Hybrid

Mid Level

3+ years exp

Aretum is a leading government contracting company specializing in technology-enabled mission support services. They are seeking a Program Administrative Coordinator to provide comprehensive administrative support to program management and staff, ensuring efficient project completion.

ConsultingInformation Technology

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Provide comprehensive administrative and analytical support to the PMO, Project Manager (PM), and Deputy Project Manager (DPM)

Organize, schedule, and coordinate meetings, including maintaining contact lists, managing invites, and resolving email distribution discrepancies

Take detailed meeting notes, summarize key takeaways, and produce concise summaries (two pages or fewer) while preserving essential information

Create, maintain and update PMO databases, trackers, and SharePoint sites; respond to validation taskers and ensure data accuracy

Assist in preparing and formatting reports, presentations, and documentation in Microsoft Word, Excel, PowerPoint, and SharePoint

Identify and document potential process improvements or efficiencies for future review and implementation

Support financial, staffing, and performance tracking activities by collecting and organizing relevant data as directed

Conduct independent research to resolve questions or issues, while exercising sound judgment on when to seek clarification

Ensure compliance with established PMO procedures and maintain high-quality standards across all deliverables

Qualification

Microsoft Office SuiteProject ManagementAdministrative SupportProcess ImprovementResearch SkillsAutomation ToolsCommunication SkillsTime ManagementAttention to DetailCollaborationInitiative

Required

Bachelor's degree in Project Management, Business Administration, Business Management, Organizational Management, or a related field is preferred

3+ years of experience in an administrative support or project coordination role

Strong attention to detail with the ability to follow complex processes accurately and consistently

Excellent organizational, time management, and communication skills

Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and SharePoint

Demonstrated ability to balance independent work with collaboration and feedback

Ability to manage multiple priorities in a fast-paced environment

Due to federal contract requirements, only U.S. citizens are eligible for this position

This position supports a federal government contract and requires the ability to obtain and maintain a Public Trust or Suitability Determination, depending on the agency's background investigation requirements