KIPP Jacksonville Public Schools · 1 month ago
Executive Assistant/Office Manager
Jacksonville, FL
Full-time
Hybrid
Entry, Mid Level
2+ years expKIPP Jacksonville Public Schools is part of a national network of tuition-free public schools dedicated to educating students from kindergarten through twelfth grade. They are seeking an exceptional office professional to serve as an Executive Assistant to the Chief Operating Officer and as an office manager for the Shared Services team, focusing on administrative support and office management responsibilities.
EducationHigher EducationNon ProfitPrimary EducationSecondary Education
Responsibilities
Provides executive/admin support for the office of the Chief Operating Officer (COO), including but not limited to managing calendars, scheduling meetings, taking notes, monitoring email communication(s), and streamlining communication systems
Assists with document processing and preparation of reports for operational functions, including for charter audits
Assist with the codification and formalization of processes across the operations team
Reconciliation of the monthly credit card statements for the COO
Assists with the editing of documents, presentations, newsletters, email blasts, etc
Assists with committee meetings, including scheduling, agenda creation, and facilitating meetings when needed
Assists with organizing, setting up, and preparing materials for regional events and meetings
Assists with booking any relevant travel for relevant Chief-level officers and their teams
Order, pick up, or coordinate catering for special team meetings or regional events
Perform other duties as assigned, including attending regional meetings and events
Assists with office supply inventory and processes orders for the relevant team, as needed, including supplies for copy machines, basic office supplies, etc
Assist with compliance, as needed, by collecting relevant information from key stakeholders across the region to submit for compliance purposes
Design systems to streamline requests across the team (i.e. ways to book travel, ways to request supplies, etc.)
Send email reminders to the relevant team for weekly updates on regional priorities, upcoming events, reminders to take surveys, etc
Execute on systems to streamline communications between departments across the shared services team (i.e. email cadences, trackers, etc.)
Keep common team areas organized and well-stocked as needed
Qualification
Required
Two (2) years of experience in a relevant role/field
KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them
Possesses a deep commitment to both racial and educational equity; supports the building of an organization that reflects the community KIPP serves; holds self and others on team accountable for centering equity
Ability to communicate effectively, both written and verbal
Excellent Computer & technology skills (Including Microsoft Office Suite & Google)
Ability to provide excellent customer service
Excellent interpersonal skills; ability to work effectively with staff at all levels
Excellent organizational and time management skills
Basic research and analysis skills
Strong Attention to detail
Self-motivated quick learner
Excellent judgment and discretion
Associate's degree or higher
Preferred
Prior experience and/or exposure to aspects of academics/education related to students, staff, etc
Prior experience as an administrative assistant in a non-profit organization
Bachelor's Degree
Benefits
Individual health benefits (including medical, dental and vision)
403(b) retirement program with a company match
All staff members receive individualized support and professional development
Company
KIPP Jacksonville Public Schools
KIPP Jacksonville Public Schools are tuition-free, public charter schools united around one goal: preparing students in underserved Jacksonville communities to make an impact in the world.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dr. Melissa L. Fullmore
Chief Schools Officer
Recent News
Jacksonville Business Journal
2024-01-15
Company data provided by crunchbase