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Apogee · 1 month ago

Executive Secretary

US-CA-El Segundo

Full-time

Onsite

Senior Level, Lead/Staff

$92K/yr - $115K/yr

15+ years exp

Apogee has an exciting opportunity for an Executive Secretary, Senior in support of the United States Space Force; Space Systems Command (SSC). The role involves providing comprehensive administrative support, managing leadership calendars, and ensuring effective coordination of personnel and travel functions.

Information TechnologySecuritySoftware

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Serve as the primary point of contact for Human Resources, personnel, and administrative support across 3-letter and 4-letter organizations, including direct support to the PEO Front Office

Coordinate and interface with Mission Services (SSC/CGO), providing technical guidance to leadership and staff on HR, personnel, and administrative processes

Manage leadership calendars, organizational battle rhythm, meeting schedules, and activity synchronization using Microsoft Office Suite

Track, analyze, and disseminate tasks from email, organizational inboxes, and task management systems; ensure timely coordination and submission of required actions

Review, edit, consolidate, and obtain approvals for personnel packages (performance reports, feedbacks, promotions, awards, training, DAG tasks, etc.)

Serve as Records Custodian, maintaining file plans in AFRIMS and coordinating with the Functional Area Records Manager to support inspections and resolve discrepancies

Support personnel database updates, employee add/delete actions, and timekeeping functions in the Automated Time Attendance and Production System (ATAAPS)

Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out-processing, managing mail, updating recall rosters, and tracking personnel actions

Participate in Government-directed OSS functional meetings and weekly tag-ups

Serve as Travel Clerk, managing all traveler support functions such as booking transportation and lodging, preparing itineraries, and assisting with voucher completion

Prepare, correct, and process DTS orders and vouchers; update traveler profiles; and provide guidance on travel regulations and policy updates

Monitor DTS system performance, report issues within required timeframes, and provide timely responses to travel-related inquiries, including urgent same-day support

Reconcile DTS data monthly and support DTS in/out-processing for assigned personnel

Act as focal point for Government Travel Card (GTC), Controlled Spend Accounts (CSA), or equivalent programs; assist travelers with card issues, provide training, and communicate policy changes

Maintain documentation of all travel-related activities and support actions

Qualification

Microsoft Office SuiteAutomated Time AttendanceProduction SystemDefense Travel SystemPersonnel ManagementAdministrative SupportCommunication SkillsOrganizational Skills