Brooklyn Museum · 2 months ago
Legal and Administrative Assistant
Brooklyn, NY
Full-time
Hybrid
Mid Level
$74K/yr - $74K/yr
3+ years expThe Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. The Legal & Administrative Assistant will support the COO/CFO and General Counsel in administrative and legal operations, including managing schedules, organizing meetings, and maintaining the museum’s legal infrastructure.
ArtOnline PortalsService Industry
Responsibilities
Manages the COO and GC’s calendars and meetings in partnership with the leadership team, including anticipatory prep for meetings such as compiling agendas and materials
Prepares weekly projected scheduling reports with call outs to milestone meetings and projects moving forward
Makes arrangements for the COO + GC’s travel, meetings and events
Manage expenses, credit card reconciliations, and scheduling for key initiatives
Works closely with Chief of Staff to proactively secure critical meetings to move major institutional priorities forward
Receives guests of the COO + GC and builds rapport with external stakeholders to major initiatives
Build strong working relationships with internal teams and external partners
Support preparation of materials for Board and Committee meetings. Maintain notes and meetings for other administrative meetings and events
Manage contract review and procurement processes, including drafting, reviewing, and tracking agreements across all museum operations
Conduct preliminary research on legal matters, governance questions, and regulatory compliance requirements
Maintain employee handbook and policies, Board bylaws, and governance documents
Coordinate with external counsel, including scheduling, document sharing, and maintain litigation files
Maintain compliance calendars for insurance renewals, regulatory filings, and annual policy reviews
Assist with responses to audits, subpoenas or agency requests
Monitor legislative and regulatory developments that may impact museum operations
Help coordinate and prepare materials for legal training sessions for museum staff
Maintain comprehensive legal files, databases, and tracking systems for all ongoing legal matters, including management of the internal Legal Sharepoint site for staff
Support crisis management and emergency legal response coordination when required
Qualification
Required
Associate/ Bachelor Degree
3-5 years of experience supporting executives, attorneys, or legal/compliance functions
Highly proficient in written and verbal communications, with strong grammar, vocabulary, and composition skills
Highly proficient in MS Outlook, Word, Excel, and PowerPoint
Detail-oriented, possessing strong organizational skills, initiative, and self-motivation
Able to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines
Able to anticipate problems, ask questions, seek solutions, and effectively communicate them to the President and her staff
Eager to learn, grow, and thrive in a dynamic and high-paced environment
Able to maintain confidentiality and discretion and possess good judgment
Professional, welcoming demeanor and an orientation towards customer service with an ability to work with a diverse group of staff, visitors, and stakeholders
Collaborative style and ability to adapt and incorporate input from various teams across the Museum
Passionate about arts and culture and committed to the Brooklyn Museum mission and vision
Able to work onsite at the Brooklyn Museum four days a week and effectively remotely one day a week
Possess excellent judgment, a great attitude, strong work ethic, and a sense of humor
Preferred
paralegal certification or prior paralegal/legal operations experience strongly preferred
familiarity with ContractSafe or similar CLM tools is a plus
Company
Brooklyn Museum
The Brooklyn Museum is an art museum located in the New York City borough of Brooklyn.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kimberly Panicek Trueblood
President and COO
Recent News
2025-09-10
International Business Times
2025-08-29
Company data provided by crunchbase