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Wake Forest University · 1 month ago

Accounting Manager, Graylyn Conference Center

Winston-Salem, NC

Full-time

Onsite

Mid, Senior Level

2+ years exp

Wake Forest University is seeking an Accounting Manager for the Graylyn Conference Center. The role involves supervising and directing all financial, accounting, purchasing, and payroll processes, ensuring compliance with GAAP, and contributing to the long-term strategic planning of the center.

EducationHigher EducationUniversities

No H1B

Responsibilities

Oversee functions of the Accounting Department and activities of Payroll, purchasing, and capital projects

Monitors and provides guidance and support in reaching financial targets or revenue and expense centers, and budgeted capital expenditures

Partners with the hotel leadership team to ensure established revenue maximization processes allow management to make informed decisions that maximize revenue potential

Oversee billing and collection processes for Graylyn, including proper posting of Accounts receivable, such as cash, checks, allowances, or credit cards. Approves refunds for overpayments and transfers of advance deposits. Responsible for notification to clients regarding cancellations and contract shortages

Responsible for all Accounts Receivable group billings, including mailing A-R invoices and statements, collections, authorization of client credit, and issuance of references

Responsible for the collection of past due accounts and responding to guest chargebacks, guest inquiries, requests, or complaints. Keeps Graylyn Management informed, in general, of accounts receivable status as requested

Responsible for the deposit and recording of all payments received by clients, groups, and guests

Overseas processing of all Accounts Receivable month-end reports. Prepares aged trial balance of accounts receivable, advance deposits, and monthly reconciliation to the general ledger. Prepares required monthly journal entries

Collaborate with other internal departments and recommend methods to improve any billing problems or procedures

Prepare special reports as required by management

Responsible for the proper storage and relocation of all accounts receivable and payable records

Exercises discretion in decision-making, using existing policies and best practices as guidelines

Seeks input on decisions from the Director to ensure alignment with operational plans

Performs other related duties as assigned

Qualification

Accounting principlesFinancial reportingAccounts receivable managementMicrosoft OfficeHotel property management systemsPoint of sale softwareCustomer relationsOrganizational skillsCommunication skillsTime managementInterpersonal skills

Required

Bachelor's degree in business/hospitality/accounting-related field with two years of supervisory experience

Proficiency in Microsoft Office, Google Docs, the Internet, and other relevant software

Ability to effectively communicate financial data and provide input

Excellent organizational and time management skills; accuracy and attention to detail

Technical knowledge of general accounting principles and practices, as well as financial reporting policies and procedures at both detail and summary levels

Ability to handle sensitive information confidentially

Demonstrate understanding of security requirements and excellent safety skills

Ability to follow/enforce company policies and procedures

Ability to present and display a professional demeanor at all times

Excellent interpersonal, communication, and time management skills

Ability to organize workflow and coordinate activities

Ability to maintain effective customer relations

Self-directed: Ability to consistently manage a variety of tasks with deadlines, without supervision, and make critical operational decisions without advance notice