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USAJOBS · 1 month ago

Deployed Forces Support Management and Program Assistant

Norfolk, Virginia, USA

Full-time

Onsite

Entry Level

$20/hr - $25/hr

2+ years exp

USAJOBS is seeking a Deployed Forces Support Management and Program Assistant located in Norfolk, Virginia. The role involves overseeing administrative functions and maintaining accountability for equipment and assets valued over $3 million annually assigned to the Deployed Forces.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Oversees administrative functions of the Deployed Forces Office

Prepares communication on behalf of the program in an accurate and timely manner using proper approved Navy correspondence procedures as necessary

Evaluates, prioritizes and facilitates the flow of work into and from other offices which may impact operational needs of the office

Tracks and meets required deadlines set by region reporting requirements

Oversees database management for a variety of office functions such as training, safety requirements, and suspense dates for all reporting requirements to higher authority

Establishes and maintains files for region instructions, local standard operating procedures and other pertinent region guidance

Evaluates a wide variety of administrative, clerical functions, technical and analytical data calls to assist the Deployed Forces Program Manager for reporting requirements to region or higher headquarters

Performs a variety of technical work involved in the maintenance and accountability of the multi-million-dollar fixed asset and minor property assigned to the Deployed Forces Program

As equipment is received the incumbent identifies and properly records in the computerized inventory tracking system

Provides an identification number, cost and origin data to ascertain whereabouts at any given time

Analyzes and compares real property and data with computerized listings to ensure accuracy due to the high inventory rotation for CNIC procurement additions, and daily properly transfers to afloat and remote commands with fixed assets and minor property

Participates in, prepares, and submits certificates of disposition to DLA/Recycling when equipment is no longer usable or serviceable ensuring documentation is maintained, and property listings are appropriately changed to reflect disposition

Prepares for submission Blanket Purchase Agreements (BPAs) Request Sheets, and Shipping/Receiving Documents

May act as procurement receiver and/or caller in absence of Deployed Forces Program Manager

Ensures that documentation is recorded and matches what is stored in the Defense Property Accountability System (DPAS)

Assists the Fleet Recreation Coordinators with shipboard visits for pick-up or delivery of supplies and equipment to ascertain and account for record keeping

May serve as the warehouse liaison in absence of material handler

Qualification

Property accountabilityFinancial managementDatabase managementMicrosoft ExcelMicrosoft AccessCustomer serviceForklift operationCPR/First Aid certificationWritten communicationVerbal communicationTeam collaboration

Required

Must pass all applicable records and background check

Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment

Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRMA Installations

Must be able to obtain a forklift license

Must be able to become certified in CPR/first Aid

Position requires eligibility for a secret clearance

Must possess and maintain a current driver's license

Knowledge of the purposes, objectives, and requirements of various organizational programs and project to track progress in meeting objectives and use of resources

Knowledge of the mission of the Deployed Forces Program sufficient to provide support to the Deployed Forces Program Manager and the staff in the assigned areas

Familiarity with concepts, principles and practices in basic financial management, budget and contract administration

Practical understanding of pertinent procurement and administrative regulations, policies, procedures, and methods in order to develop, recommend or implement processes and procedures, ensure compliance, apply automated systems, develop reporting systems and manage resources

Requires a comprehensive knowledge of property accountability governing purchasing, and other supply regulations, policies, procedures or other instructions relating to a variety of supply functions and property management to perform a wide variety of supply support services, to conduct extensive and exhaustive searches for required information and reconstruct records for complex supply transactions

Ability to review and analyze information for complex supply actions/processes such as participating in inventories and determining causes of discrepancies; conducting survey actions relating to loss, damage, or Government-owed property; determine, if property has become obsolete or excess to the agency, etc

Must possess excellent written and verbal communication skills to deal effectively with staff and supervisory/management officials when conducting inventories

Must be able to complete finished reports and/or presentations with a minimum of corrections

Must possess excellent personal and customer service skills and be able to communicate changes to procedure and new requirements to a variety of management and support staff in a positive manner

Possess a professional demeanor and have the ability to successfully field questions from senior management, military command personnel, or customers

Must maintain current driver's license

Preferred

A minimum of two (2) year's documented experience in administrative functions, to include use of a personal computer with specific ability for word processing, spreadsheets, Microsoft word, and Power Point strongly preferred

Documented knowledge in ACCESS and EXCEL