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NEOGOV · 1 month ago

General Services Director (Planning and Zoning)

Okeechobee, FL

Full-time

Onsite

Director/Executive

$53K/yr - $60K/yr

NEOGOV is a company that provides innovative solutions for public sector organizations. The General Services Director will assist the Building Official and City Planning Consultant in managing the General Services Department, overseeing administrative functions, and coordinating various committees related to planning and zoning.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Works independently, generally setting own daily work plan and choosing between appropriate courses of action to achieve defined objectives

Refers unusual technical questions to appropriate supervisor (City Administrator, Building Official, Planning Consultant)

Performs a variety of duties that require initiative, discretion, and independent judgement

Relieves the operational, administrative details, and public contact, screening controversial topics relative to General Services for the Building Official, City Planning Consultant, and/or City Administrator

Assists in the performance of detailed administrative work; ensures staff properly maintains appointment schedule for the Building Official

Receives inquiries and complaints from the public, resolves issues if possible or refers it to the appropriate department

Maintains files of records, correspondence and reports including confidential material

Performs research and compiles reports related to responsibilities for the General Services Department

Serves as the Supervisor for the Administrative Secretary and General Services Coordinator within the department, oversees and maintains their work schedules

Prepares and submits time sheets, leave records, and payroll related materials; preliminarily approves leave and performance evaluations for General Services staff, submitting to Administrator for final approval

Coordinates all bid openings, including Requests for Qualifications and Requests for Proposals with appropriate Department Head(s); including but not limited to scheduling the use of the Council Chambers for pre-bid meetings, bid openings; coordinating and providing advertising to City Clerk’s Office; notifying vendors of proposed bid opportunities; providing documents/materials to be posted on the website to Finance; attending any mandatory pre-bid/construction meetings and openings documenting attendance and assisting with review of bid materials; provides notice of bid information to Departments for appropriate public notices; maintains bid and contract award files; provides notices to Department Head of expiration of contracts

Tracks, processes, and prepares budgetary reports for City Administrator review and approval; including the proposed budget for the Fiscal Year, capital improvement projects related to General Services as well as maintenance/repairs/remodels within the City Hall facilities

Ensures staff completes records management inventory for General Services Department files and minute packets, transferring records to the City Clerk’s Office for retention

Research and completes zoning and land use for all Business Tax Receipt applications and State alcohol sales applications

Performs other duties and special projects as assigned

Processes petitions and applications for items to be scheduled before the TRC; coordinating the monthly advertising and notices with appropriate departments for publishing and website

Schedules monthly meeting, prepares and distributes agendas and supporting documentation for committee members, petitioners, applicants, and the press

Attends meetings, takes minutes of record, prepares official minutes, and submits for approval

Keeps abreast of ordinances, resolutions, policies, and procedures, conducts research, and submits requests for amendments to the Code of Ordinances relating to the duties and scope of authority for this Committee

Processes petitions and applications for items to be scheduled before the Board; coordinating the monthly advertising and notices with appropriate departments for publishing and website

Schedules monthly meeting, prepares and distributes agendas and supporting documentation for committee members, petitioners, applicants, and the press

Attends meetings, takes minutes of record, prepares official minutes, and submits for approval

Keeps abreast of ordinances, resolutions, policies, and procedures, conducts research, and submits requests for amendments to the Code of Ordinances and Comprehensive Plan relating to the duties and scope of authority for these Boards

Qualification

Municipal PlanningRecords ManagementOffice ManagementMicrosoft ProductsGIS ProficiencyStormwater RegulationsBasic Report PreparationParliamentarian ProceduresTouch TypingPublic Speaking

Required

High school graduate or equivalent required

Must be at least 18 years of age

United States Citizen or a resident alien of the State of Florida

Valid Florida Driver's License, three-year clean driving record and maintained after employment

Must have, and maintain after employment, an active account with a financial institution for required participation in payroll direct deposit

Pass pre-employment substance screening and complete physical upon being offered employment

Pass an FDLE criminal background check and reference check

Technology proficient

Knowledge of principles and practices of personnel practices, records management, and organizational structure of municipal government

Knowledge of pertinent Federal, State, and local laws, Codes, and regulations including administrative and departmental policies and procedures

Knowledge of principles, practices, and methods of office management procedures and equipment, including record keeping and filing to include both hard and electronic copies, information technology, etc

Knowledge of principles of business letter writing and basic report preparations

Knowledge of operating a personal computer and laptop, with proficiency in Microsoft products and Acrobat

Knowledge of operating multi-line telephone systems, cell phones, and various other office equipment

Knowledge of basic parliamentarian procedures for conducting meetings, such as Roberts Rules of Order

Knowledge of how to read maps, surveys, and real property legal descriptions

Knowledge of understanding and/or having some proficiency in GIS platforms

Knowledge of basic understanding of stormwater regulations

Ability to touch type accurately and efficiently

Ability to spell and use correct grammar

Ability to speak standard English orally in person and over the telephone, and in writing with the public, and other employees in stressful and normal situations

Ability to multi-task in stressful and normal situations

Ability to hear and distinguish the spoken word at ordinary auditory thresholds

Ability to control personal emotions and reactions

Ability to apply good judgement to diplomatically deal with co-workers, supervisors, and the public, some of whom may be irate and unreasonable

Ability to perform job responsibilities in a timely manner in order to meet scheduled deadlines

Ability to physically and mentally work independently

Ability to coordinate, delegate, and negotiate

Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities

Ability to display total discretion when dealing with subjects of confidential nature, always maintaining the City's best interest

Ability to attend educational conferences, seminars, and workshops

Ability to represent the City at public special events and projects such as career fairs, etc. which may require outside office hours

Preferred

Bachelor's degree in Planning, Business Administration, Contracts Management, or related field

Benefits

Health Insurance, City currently pays coverage for employee and contributes toward family/spouse premiums.

Group Life and Disability Insurance, City pays coverage for employee. Additional policies can be added at group rates by the employee.

Additional variety of insurances may be obtained at group rates by the employee through payroll deduction, examples: legal, cancer, long term illness, dental, and vision.

Job Connected Injury Benefits.

Paid Leave Benefits*, accruing 96.0 hours annual leave and 96.0 hours sick leave per year, plus other types.

12 Paid Holidays.

Available Credit Union membership.

Defined Member Benefit Pension Plan, contributions by the City and employee.

457 Deferred Plan, employee contribution.

Direct Deposit Bi-weekly Payroll, mandatory participation required.