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Fluor Corporation · 4 hours ago

Senior Executive Assistant

Houston, TX

Full-time

Onsite

Mid, Senior Level

$62K/yr - $104K/yr

7+ years exp

Fluor Corporation is a Fortune 500 company that designs and builds the world's toughest projects. They are seeking a Senior Executive Assistant to support the Talent Acquisition, Mobility, and Immigration teams, managing various administrative tasks and coordinating with executives and team members.

Building MaintenanceBuilding MaterialConstruction

No H1B

Responsibilities

Manage administrative, reporting, and coordination of items supporting Talent Acquisition and Mobility & Immigration

Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations

Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, etc

Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories

Schedule appointments, manage multiple calendars, and coordinate executives’ interface with other company organizations, clients, and external groups across multiple time zones

Manage general office duties including mail distribution and phone coverage, specifically responding to Talent Acquisition related calls

Manage time and attendance, expense reports, invoices and ordering of supplies

Administrative on-boarding of new employees on the team

Create internal communications to support team appreciation and recognition (e.g., birthdays and anniversaries)

Other duties as assigned

Qualification

Microsoft Office SuiteCalendar ManagementExpense ReportingSAP/ESSAdvanced PowerPointInterpersonal SkillsCommunication SkillsAttention to DetailLeadership Skills

Required

A combination of education and directly related experience equal to seven (7) years with 5+ years of experience in administrative support in a corporate environment

Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

Job related technical knowledge necessary to complete the job

Ability to attend to detail and work in a time-conscious and time-effective manner

Knowledge of Microsoft to include Word, Excel, PowerPoint, and Outlook

Demonstrated ability to manage calendars and coordinate meetings across several time zones

Experience preparing detailed expense reports

Advanced PowerPoint skills and experience editing presentations

Experience scheduling meetings and events, liaising with catering, IT, and other departments

Exceptional attention to detail and organization

Ability to work at a quick pace

Experience with multiple platforms that support invoicing, reporting, and travel

Preferred

High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred

Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations

Experience with SAP/ESS for expense reports and invoice processing

Experience with Amex Global Business Travel

Strong interpersonal and communication skills, both oral and written

Strong leadership and decision-making skills