PetScreening · 1 month ago
Business Operations & HubSpot Administrator
Hybrid (Mooresville, North Carolina, US)
Full-time
Hybrid
Mid Level
3+ years expPetScreening is a fast-growing pet-property tech SaaS company focused on pet screening and animal validation. They are seeking a Business Operations & HubSpot Administrator who will bridge business needs with technical execution, ensuring seamless operations and clean data across various departments.
PetProperty ManagementSoftware
Responsibilities
Analyze existing processes to identify inefficiencies, data gaps, and automation opportunities
Design and deploy low-code/no-code automations using platforms such as N8N, Zapier, Make, or HubSpot Operations Hub Workflows
Leverage AI tools (e.g., ChatGPT, HubSpot AI, etc.) to enhance business reporting, data enrichment, and internal documentation
Collaborate with stakeholders to translate operational goals into scalable, automated solutions
Serve as HubSpot owner, responsible for workflows, integrations, and data model architecture
Maintain and optimize the CRM structure to support new markets, products, or teams
Document business and data processes, system integrations, and automation logic in clear, reusable formats
Create internal training guides, Loom videos, and enablement documentation for end users
Translate business requirements into detailed technical specifications for the data engineering and development teams
Own data integrity across HubSpot and connected systems through automated validation, deduplication, and enrichment
Implement governance policies, conduct routine audits, and create alerts for data anomalies
Utilize APIs and enrichment tools (e.g., Apollo, ZoomInfo) to improve CRM completeness and accuracy
Use SQL or HubSpot custom reports to identify trends and insights that drive strategic actions
Develop dashboards and KPI frameworks for Sales, CS, and Marketing teams
Create reporting pipelines that blend HubSpot, Snowflake, and BI tools (e.g., Power BI, Tableau)
Partner with GTM leaders to evaluate pipeline health, forecasting accuracy, and customer retention metrics
Collaborate with marketing to refine lead capture, attribution, and lifecycle tracking
Build segmentation logic and automated nurture workflows to improve MQL → SQL conversion rates
Manage integrations between HubSpot and advertising or analytics tools
Qualification
Required
3–5 years of experience in Revenue Operations, Business Systems, or CRM Administration (preferably SaaS)
Advanced proficiency in HubSpot CRM and Operations Hub (custom objects, workflows, APIs)
Experience with low-code/no-code tools such as N8N, Make, Zapier, or Airtable Automations
Familiarity with AI-driven automation (e.g., prompt-based workflows, document summarization, or data enrichment)
Working knowledge of SQL (Snowflake experience a plus - Vibe-Coding is okay)
Strong analytical mindset and comfort with data visualization (Tableau, Power BI, or HubSpot dashboards)
Excellent communication and documentation skills — able to translate technical details for non-technical audiences
Benefits
Medical/Dental/Vision/HSA benefits offered after 30 days of employment.
Company sponsored Life Insurance and Short Term Disability.
Optional Life Insurance and Long Term Disability Plans.
401(k) with 3% match regardless of employee contribution. Quarterly open enrollment.
Paid time off accrual beginning first day of employment
Paid holidays
Optional remote work days
Paid Family/Military/Bereavement leave
Pet friendly office
Company
PetScreening
Pet Screening provides compliance and policy management software that helps housing providers manage residents' pets and assistance animals.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$84.5MKey Investors
Grotech Ventures
2025-03-06Series B· $80M
2021-06-10Series A· $3M
2019-04-01Seed· $1.5M
Leadership Team
John Bradford
CEO & Founder, PetScreening.com
Arlene Mayfield
Senior VP of Multifamily
Recent News
Crunchbase News
2025-12-04
2025-10-15
Company data provided by crunchbase