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Esri · 3 days ago

Administrative Assistant - Global Business Development

Vienna, Virginia, United States

Full-time

Onsite

Entry Level

$18/hr - $34/hr

2+ years exp

Esri is a company focused on creating positive global change through GIS technology. They are seeking an Administrative Assistant to provide outstanding support to their Global Business Development team, coordinating requests, managing onboarding, and solving administrative problems.

3D TechnologyAnalyticsBig DataCivicTechData VisualizationInternet of ThingsMapping ServicesRemote SensingSoftware

Culture & Values

Responsibilities

Promptly coordinate daily requests including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes

Help ensure the office is running smoothly. Assist with onsite vendor service visits for office equipment as well as provide onsite meeting coordination and IT support when needed

Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics

Coordinate workflow processes with various divisions to ensure appropriate handling of team requests

Solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures

Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too

Assist with additional opportunities as they arise

Qualification

Administrative procedures improvementMicrosoft Office SuiteSAPSalesforceWritten communicationVerbal communicationOrganizational skillsTeam collaborationProblem-solving

Required

2+ years of experience with administrative work involving inquiry and recommendations that led to the improvement of administrative procedures, practices, or programs

Demonstrated ability to work in a complex department, maintain diverse sets of information, and apply policies and guidelines

Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively

Ability to organize work and meet deadlines while faced with many interruptions and competing priorities

Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence

Proficiency with the Microsoft Office Suite and comfort with a variety of online systems

High school diploma

Ability and willingness to obtain security clearance