The Children's Center of Hamden · 1 month ago
School Administrative Assistant
Hamden, CT, US
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $55K/yrThe Children's Center of Hamden is a supportive educational institution, and they are seeking a School Administrative Assistant to provide comprehensive administrative and clerical support to the Education Department. The role involves managing student records, coordinating calendars, and ensuring effective communication among staff, families, and school districts.
EducationHealth CareNon Profit
Responsibilities
Supports the registration of new students by ensuring all forms are completed, obtaining necessary transcripts and documentation, and accurately entering enrollment and student record information into the system, including transportation, attendance, and withdrawals
Supports the school administrative team through calendar coordination, correspondence management, and a wide range of clerical tasks
Collaborates with the education team, school districts, and families to efficiently coordinate and manage calendars and schedules, supporting timely organization, effective communication, and adherence to regulations for Special Education Team Meetings, Planning and Placement Team (PPT) meetings
Track, review, and update educational records to maintain accuracy, compliance, and accessibility
Oversee inventory of school and office supplies, ensuring timely procurement of requested materials
Collaborate with leadership to gather, maintain, and report data for informed decision-making
Assist with the collection, filing, and submission of data for local, state, and federal reporting through the Connecticut State Department of Education (CT SEDs) and CareLogic
Serve as the primary liaison with parents, school districts, and transportation companies to ensure effective communication and coordination regarding student attendance
Responsible for preparing and maintaining class lists, school census information, and student attendance records
Sorts and distributes incoming mail; prepares and sends outgoing correspondence
Answers and directs telephone calls, providing information and assistance as needed
Welcomes and checks in all visitors, and ensures floating staff are assigned to the appropriate classroom
Coordinates with fellow administrative assistants to schedule and confirm external department appointments in CareLogic, and ensures client attendance
Partners with the administrative team to assist and support staff in all departments whenever needed
Ensures the security of the premises through management of the school entrance and continuous monitoring of front entrance video surveillance system
Maintains appropriate personal boundaries with young people and families served at The Children’s Center of Hamden, in accordance with the agency’s Boundary Code of Ethics
Maintains awareness of The Children’s Center of Hamden’s Policy and Procedure Manuals and accesses relevant information as needed to guide decision-making and ensure compliance
Contributes to a safe, welcoming, and equitable environment that reflects the agency’s commitment to diversity and inclusion
Ensures the physical and emotional well-being of students by maintaining a safe, secure, and nurturing environment
Qualification
Required
High School Diploma / GED
Experience working in an administrative role within the education setting
Preferred
Associates degree with course work in business, math, word processing, office procedures and record keeping
Company
The Children's Center of Hamden
Our mission for more than 185 years is to give hope to youth who struggle with psychological or social problems, physical or sexual abuse, learning disabilities, substance abuse, and family trauma
Founded in 1833
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Naomi Libby, MD, MHA
Chief Medical Officer
Recent News
Hartford Business Journal
2025-09-12
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