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Oatly · 5 days ago

Administrative Assistant, Part-Time (Located on site in Philadelphia)

Philadelphia, PA

Part-time

Onsite

Entry Level

2+ years exp

Oatly is the original oatmilk company that has expanded to the U.S. and is looking for a Part-Time Administrative Assistant to support various administrative duties. This role involves office support, people team support, and ensuring a welcoming environment for visitors.

Food and BeverageHealth CareNutritionWellness

Work & Life Balance

Responsibilities

Process, sort, and route incoming and outgoing mail; submit invoices to finance when received by mail

Maintain and manage inventory of office and cleaning supplies; restock items such as pens, paper, coffee, snacks, trash bags, and other essentials as needed

Greet and assist visitors to ensure a welcoming and professional environment

Coordinate site meetings, team lunches, and dinners, including logistics and vendor communication

Partner with IT to troubleshoot office equipment such as AV equipment, video conferencing systems, and printer maintenance

Be the main POC to the building manager, landlord, cleaning services, fire alarm servicing, and other vendors to maintain high standards of cleanliness and functionality

Assist in other special projects as needed

Lead NA Harassment Prevention Training by building communications, initiating trainings, and running compliance reports to audit completion

Support the onboarding and offboarding of employees

Lead the Indeed/Glassdoor campaign

Monitor and keep the company’s intranet up to date

Fulfill swag requests and be the main POC for our vendor

Support other business groups as needed

Qualification

Office administrationCommunication skillsOrganizational skillsConfidentialityCustomer serviceTeam collaborationSelf-starterAttention to detailProblem-solvingAdaptability

Required

Must be 18 years or older with the ability to read, write, and speak English, specifically work instructions, including but not limited to safety purposes

High school, GED, or equivalent diploma required

2+ years working in an office setting

Ability to maintain confidentiality

Exceptional oral and written communication skills

Strong organizational skills and strong attention to detail

Proficient computer skills and ability to operate general office equipment

Friendly, professional, charismatic personality, and take pride in the output of their contributions

Collaborative, responsive, and organized

Excellent verbal and written communication skills

Ability to exercise independent judgment in the completion of tasks, and can work with little supervision in prioritizing responsibilities

Taking initiative and being a self-starter to learn new tasks and welcome new opportunities to learn

High degree of professionalism and confidentiality in handling sensitive information

Ability to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body

Preferred

Undergraduate degree preferred

You feel connected to our mission of encouraging health, sustainability, and transparency

You are a self-starter who doesn't need direct supervision to motivate you for success

You are ready to make your mark in a smaller, growing brand, leveraging your experience to deliver amazing results and build an outstanding company

You have an entrepreneurial spirit in that you're comfortable with ambiguity and are energized by the process of building something lasting from the ground up

You enjoy sharing your quirkiness and talents with your coworkers