R.D. Offutt Company · 2 hours ago
Administrative Assistant
Fargo, ND
Full-time
Onsite
New Grad, Entry LevelR.D. Offutt Company is seeking an Administrative Assistant to support various departments at the RDO Field Support Office. The role involves managing the reception desk, handling mailroom duties, and providing excellent customer service to guests and employees.
Executive Office
No H1B
Responsibilities
Primary support of the reception desk and mailroom
Answer the telephone and transfer calls and/or relay messages to the appropriate department/employee in a timely fashion
Greet incoming guests, customers and employees in a friendly, efficient and professional manner
Answer inquiries and obtain information for general public, customers and visitors
Provide information regarding activities conducted at the field support office, location of departments, stores, and employees within the organization
Efficiently and accurately complete data entry and document scanning for RDO as needed
Maintain office basic supply inventory, assist with stocking and re-ordering of FSO supplies
Perform incoming and outgoing mailroom responsibilities daily
Maintain an orderly and functionable mailroom
Process incoming and outgoing shipments using various vendors (UPS, USPS, FedEx etc.)
Assist FSO team members with shipping and mailing requests in a timely manner
Track and verify shipments and certified mail as applicable
Maintain open communication with all team members
Practice confidentiality inside and outside of the office
Service internal and external customers in a friendly and efficient manner
Communicate effectively with FSO Facilities on building related issues and needs
Respond with appropriate urgency to situations and events that require quick responses or turnaround
Willingness to assist co-workers with various tasks and assignments
All other duties as assigned by Management
Qualification
Required
High level of professionalism and customer service skills
Exceptional communication skills, verbal and written
Ability to multi-task with a high level of attention to detail
Excellent observation, analysis and organization abilities
Ability to work independently, as well as with close supervision
Microsoft Excel, Word, Office experience preferred
Familiar with basic office machines such as photocopiers, mail machine, UPS program
Displays flexibility and openness in daily work and encourages others to stay open to change, improvements, etc
Attend required company meetings and training and participates in constructive discussion
Represent yourself and company in a professional and positive manner
Ability to maintain high level of confidentiality and trust confidentiality
Follow all policies and procedures as specified in company manuals and as directed in the employee handbook
Must be physically able to lift up to 40 lbs frequently
Must be able to work without the company sponsoring a work visa
Valid driver's license
Company
R.D. Offutt Company
R.D Offutt Company is a family-owned and operated company based in Fargo, ND comprised of business entities in agriculture and construction equipment, farming, real estate and development, and food processing.
Founded in 1964Fargo, North Dakota, US
1001-5000 employeesFunding
Current Stage
Late StageCompany data provided by crunchbase