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Catalina Island Health · 1 month ago

CIH Foundation Administrative Assistant

Avalon, Avalon, CA, US

Full-time

Onsite

Entry, Mid Level

$27/hr - $32/hr

2+ years exp

Catalina Island Health is a nonprofit organization dedicated to providing healthcare services. The Administrative Assistant supports the operations of the Catalina Island Health Foundation by providing a wide range of administrative, clerical, and donor-relations support to the Chief Development Officer and the Foundation Board.

Health CareHospitalMedical

Responsibilities

Provide day-to-day administrative support to the Chief Development Officer and Foundation Board

Manage scheduling, calendars, and meeting coordination, including preparation of agendas, minutes, and supporting materials

Serve as the primary as the primary contact for the Foundation office, handling calls, emails, and visitor inquiries with professionalism and discretion

Assist with donor stewardship activities, including tracking and acknowledging gifts, maintaining accurate donor records, and preparing thank you letters or receipts

Support fundraising initiatives by maintaining and updating the donor database, generating reports, and tracking donor engagement activities

Prepare correspondence, reports, presentations, and other materials as requested by the CDO

Coordinate logistics for Foundation events, including board meetings, fundraising events, and community outreach activities

Support communication efforts, including newsletters, donor mailings, and website or social media updates related to Foundation activities

Handle confidential information with discretion and maintain a professional demeanor at all times

Qualification

Microsoft Office SuiteDonor management systemsOrganizational skillsCommunication skillsEvent coordination

Required

High School Diploma or equivalent

Minimum 2 years of experience in an administrative or executive support role, preferably in a nonprofit or healthcare setting

Excellent organizational and time management skills; able to manage multiple priorities and deadlines

Strong written and verbal communication skills and attention to detail

Strong interpersonal skills and ability to work effectively with leadership, board members, and volunteers

Event coordination experience is a plus

Employment is contingent upon the successful completion of a background check, drug screening, and health clearance which includes a physical exam, TB testing, and immunization review

Preferred

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with donor management or CRM systems (e.g., Blackbaud/NXT, Raiser's Edge)

Bachelor's degree

Experience supporting fundraising, donor relations, or community engagement