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Contra Costa Electric, Inc. · 2 days ago

Project Assistant

Martinez, CA

Full-time

Onsite

Entry Level

$45K/yr - $52K/yr

1+ years exp

Contra Costa Electric, Inc. is an electrical construction firm offering comprehensive services in electrical construction and renewable energy. The Project Assistant will provide essential administrative support to the project team, ensuring effective document and cost control while contributing to the overall success of construction projects.

ConstructionEnergyService Industry

Responsibilities

Assist with project set-up and maintain and manage comprehensive project document controls

Assist with project start up and close-out meeting requirements, and coordination of periodic job progress meetings including preparing agendas and recording meeting minutes

Process project drawing changes and provide timely information to the field and project teams for potential change orders

Assist in creating and responding to requests for information

Work with the project teams to assemble and process submittals and track approval of submitted products

Collect and assemble all project close-out documentation per customer requirements

Process and manage project billing including schedule of values, time and material billing, lien waivers, and customer specific billing requirements

Obtain and submit compliance documents including lien waivers and customer specific compliance as required by the project

Support subcontractor monthly billing processes and compliance documents including verification of electronic processing of invoices and coordination of payments, up to and including final close-out

Work with project team to respond to requests for proposal as a result of potential change documents

Generate potential change orders and manage approval tracking

Process prime contract change orders and associated subcontract changes as applicable

Quickly learn and apply practices and technical skills

Work independently after having been shown how to accomplish assignments

Willingness to evaluate assignments and recommend improvements

Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines

Comply with all company operating policies, procedures, and safety requirements

Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics

Able to work 40 hours per week in Martinez, CA with some travel to job sites as needed

Qualification

Document ControlCost ControlMicrosoft OfficeProject ManagementCommunication SkillsOrganizationTeamworkAttention to DetailCustomer Focus

Required

Strong teamwork mentality and ability to work in a collaborative environment across departments

Strong organizational, record keeping and follow-up skills

Self-motivated, with aptitude for attention to detail and ability to prioritize workflow

Ability to manage multiple tasks and meet deadlines on a daily basis

Customer focused mindset with ability to meet customers' expectations and requirements

Business communication savvy with excellent oral and written communication skills

Display a professional and positive appearance as representative of the Company

Flexibility to work with other departments of the Company in the Martinez office, as well as working directly with project field staff and/or on project work sites as needed

Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)

Proficiency with Adobe Acrobat

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations