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University of Maryland Medical System · 1 month ago

MS Administrative Assistant, Legal

Linthicum Heights, MD

Full-time

Onsite

Mid, Senior Level

$28.82/hr - $40.35/hr

4+ years exp

The University of Maryland Medical System (UMMS) is an academic private health system focused on delivering high-quality care. They are seeking an MS Administrative Assistant to provide a variety of legal support services to Medical System attorneys, including administrative functions, communication, and coordination of legal inquiries.

Hospital & Health Care

Responsibilities

Acts as liaison between attorneys and clients/employees/customers

Triages and responds to telephone and in-person confidential legal inquiries

Answers Legal Department mainline and attorneys’ phones; screens calls, takes messages and provides information promptly, courteously and accurately

Prioritizes requests and information provided relative to requests for legal advice/questions, due diligence, audits, subpoenas, and litigation discovery; drafts written responses [email or letter] using information provided by the attorney

Perform office administrative functions, including filing, printing, copying, scanning, collating, managing/ordering supplies, addressing attorney and staff needs, maintaining/updating legal library and other general organizational responsibilities to support a high-functioning legal office

Prepares purchase orders, organizes approvals and processes invoices for legal services for payment

Tracks department budget and prepares reports to financial reporting

Compiles statistics from various reports as requested, examines and verifies completeness, propriety, adequacy and accuracy of computation

Composes professional correspondence, memos, and reports

Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content

Schedules meetings, itineraries, makes travel and lodging arrangements, prepares travel advances and related expense reports for attorneys

Prepares meeting agendas, sends out notices of meetings, and records meeting minutes

Coordinates and tracks workflow, schedules, and projects, committee decisions to ensure paperwork is complete and appropriate and any necessary follow-up activities are completed in a timely manner

Ensures operation of equipment by conducting preventative maintenance requirements; calling for repairs; developing and maintaining equipment inventories; evaluating new equipment needs; procuring approved equipment

Maintains supplies inventory by routinely checking stock to determine inventory levels; anticipating need to order supplies; placing orders for supplies; verifying receipt of supplies ordered

Receive, sort and deliver mail

Works collaboratively with attorneys, support staff and business partners to perform the above job functions

Qualification

Legal terminologyMicrosoft OfficeTyping 60 wpmFilingOrganizationWritten communicationVerbal communicationMulti-taskingInterpersonal skillsConfidentiality

Required

High School Diploma or equivalent (GED) is required

Four years of progressively responsible position(s) in a senior level administrative assistant's role(s) in a legal setting is required

Highly proficient knowledge and use of a Microsoft Office (Excel, Word, PowerPoint)

Demonstrated ability to type a minimum of 60 wpm is required

Highly effective written skills are required to prepare documents, compose correspondence and legal documents

Highly effective verbal and interpersonal skills to communicate with courtesy, resourcefulness and efficiency in answering questions, giving directions, locating staff and explaining policies and procedures are necessary

Highly proficient filing and organization skills with ability to prioritize own work

Ability to maintain confidentiality, work under pressure, handle multiple tasks and meet related deadlines

Knowledge and ability to understand procedures, practices and policies in the departmental unit and Medical System

Preferred

college degree is preferred

Experience working in a healthcare environment is preferred

Knowledge of legal terminology is preferred

Company

University of Maryland Medical System

Glassdoor3.4

The University of Maryland Medical System (UMMS) was created in 1984 when the state-owned University Hospital became a private, nonprofit organization.

Founded in 1984

Baltimore, MD, US

10001+ employees