Remington & Vernick Engineers · 4 days ago
Administrative Assistant
Lakewood, NJ
Full-time
Onsite
Entry Level
$22/hr - $28/hr
1+ years expRemington & Vernick Engineers is seeking a charismatic individual to join their team as an Administrative Assistant. This role involves being the first point of contact at the Lakewood, NJ office, providing essential support to the municipal department through various administrative tasks, such as scheduling, financial record keeping, and project coordination.
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Responsibilities
Schedules and organizes complex activities such as meetings, education, conferences and department activities for all members of the department
Organizes and prioritizes incoming/outgoing information and calls. Drafts written, phone or emailed responses where necessary
Establishes, develops, maintains and updates project filing system for department. Retrieves information from files when needed
Ability to understand when to enlist the efforts of client representatives and senior management to accelerate the collection process
Establish and maintain effective and cooperative working relationships with co-workers and clients. Works in cooperation with other assistants to cover phones
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
Provide information billing department for chargeable projects related to RFP’s, Contracts and client requirements for invoicing. Coordinate with Finance, payment of invoices, requests for purchase orders and check requests
Administration of Contracts for Municipalities, Sub consultants, Private clients and Project Specific
Formation and distribution of all design / inspection correspondence
Preparation & verification of all pay certificates, submittals
Maintain conference room, i.e. calendar, luncheons, appearance
Coordinate internal and external meetings for supervisors
Creation and maintenance of Deltek VantagePoint Plans
Manages and completes all projects as assigned
Qualification
Required
High school diploma
One year of administrative experience
Valid Driver's License
Ability to complete work on schedule with extreme accuracy and detail
High degree of self-motivation and independent decision making with exemplary follow up skills
Solid organizational skills with ability to prioritize tasks and manage time
Excellent interpersonal skills; Excellent communication skills (written and verbal)
Ability to work in a fast-pace environment
Possess understanding and functional knowledge of business correspondence
Proficient systems knowledge: Microsoft Office, Outlook, Excel, Word, PDF Reader
Internal Software knowledge a plus: Deltek Vision Accounting and/or a Project Management Software System
Company
Remington & Vernick Engineers
Remington & Vernick Engineers is a civil engineering company offering mechanical, transportation, and environmental engineering services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Messina
Chief Financial Officer
Recent News
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