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Marsh McLennan Agency · 1 day ago

Office Coordinator/Receptionist (MMA New England)

Boston, MA

Full-time

Onsite

New Grad, Entry Level

$38K/yr - $70K/yr

Marsh McLennan Agency is a leading provider of business insurance and employee benefits solutions. The Office Coordinator/Receptionist will ensure the smooth operation of the office by managing front desk responsibilities, assisting with administrative tasks, and maintaining a welcoming environment for visitors.

Employee BenefitsHealth CareInsuranceRetirement

Growth Opportunities

Responsibilities

Greet visitors, ensuring they feel welcomed; announce their arrival to appropriate parties

Answer all calls to the main line and redirect as needed

Maintain reception area and ensure its professional appearance

Add visitors to the building security system

Reserve and maintain conference rooms and hotel space, including catering set up/breakdown and A/V setup

Pick up, drop off, and distribute daily mail, including overnight packages, courier, etc

Order and restock office, mailroom, production room, and café supplies and alert manager to any significant changes in price or usage

Keep neat and organized: office supplies’ closets, mailroom shelves, and the café cupboards and closet

Ensure daily cleanliness of the café

Replenish snacks and beverages

Assist practices with administrative and clerical duties, including, but not limited to, mailings, printing, and binding projects

Onboarding: New hire setup; content and assembly of swag bags, badges, floor plan, keys, record keeping, mailboxes, nameplates, and welcome tour

Offboarding: Return of equipment, badge terminations, and back-end adjustments

Follow Beginning of the Day and End of the Day Checklists

Additional duties or ad hoc projects at the manager’s discretion

Qualification

Microsoft Office proficiencyCommunication skillsOrganizational skillsTime management skillsSolution-based mindsetAdaptConfidentiality

Required

Excellent communication skills, both written and verbal

Ability to solve challenges with minimal direction

Solution-based mindset with the ability to adapt to changes last minute

Proficient with Microsoft Word, Excel, Outlook and PowerPoint

Strong organizational and time management skills

Ability to maintain confidentiality and handle sensitive information with discretion

Ability to use computer keyboard and sit in a stationary position for extended periods

Work is performed in a typical interior/office work environment, during core office hours of 8:30 AM to 5:00 PM Monday through Friday (eastern standard time)

Shared commitment to company values; Integrity, Collaboration Passion, Innovation, Accountability

Benefits

Medical, dental and vision plans

401(k) match after one year

Contribute toward student loan debt

Generous paid time-off programs ensure you have time to recharge including vacation days, personal days, sick days, holidays, volunteer day, and days for learning & development

Tuition reimbursement and professional development opportunities

Charitable contribution match programs

Stock purchase opportunities

Company

Marsh McLennan Agency

Glassdoor4.4

Marsh McLennan is an insurance company that provides business insurance, employee benefits, and private client insurance solutions. It is a sub-organization of Marsh & McLennan.

Founded in 2003