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Tucker Mechanical, Inc. · 2 days ago

Contract Coordinator

Rocky Hill, CT

Full-time, Contract

Onsite

Mid, Senior Level

5+ years exp

Tucker Mechanical, Inc. is a full-service mechanical contractor specializing in CAD and BIM services, commercial and industrial plumbing, process piping, and commercial HVAC systems. The Contract Coordinator will provide clerical and administrative support within the Service Department, managing Planned Maintenance Agreements and assisting with contract processing during the bid process.

CADCommercialConstructionIndustrial AutomationWater

Responsibilities

Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders

Create Planned Maintenance Agreements and billing schedules within the COINS software database

Set-up and manage Planned Maintenance contract job files

Maintain and update asset data for Planned Maintenance Agreements

Review Maintenance Agreements Quarterly / Annually to confirm performance, budget constraints and ensure compliance with contractual obligations

Generate and distribute Planned Maintenance renewal letters

Work with the Warehouse Manager to organize and procure monthly filter orders

Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation

Manage Planned Maintenance contracts in customer portals

Weekly Market Recovery tracking

Assist Account Executives, Dept Managers and Project Managers with bid preparation, submittal activity, project file organization, pre-qualification requirements, etc

Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed

Secure bid bonds, letter of surety, and insurance requirements during the bidding process

Assist, as needed with PO entry / reconciliation / coordination within the department

Other related duties as assigned or needed

Qualification

Contract documentationHVAC Service knowledgeCOINS softwareMicrosoft OfficeCommunication skillsTime managementTeamworkProblem solving

Required

Candidates must have excellent interpersonal and communication skills, and the ability to manage multiple tasks and deadlines

Must demonstrate integrity, honesty, professionalism, and commitment to company values

Must be self-motivated and able to work efficiently in a fast-paced environment

Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills

Must have high standards of quality with attention to detail

Must build positive working relationships with multiple levels of employees, management, suppliers, and customers

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations

5+ years related experience

High School diploma required

Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel)

Proficiency with Adobe or Bluebeam PDF software suite