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Roman Catholic Archdiocese of Washington · 1 month ago

Parish Administrative Assistant/Executive Assistant (part time) - St. Michael the Archangel Parish - Silver Spring Maryland

Silver Spring, MD

Part-time

Onsite

Senior Level

5+ years exp

The Roman Catholic Archdiocese of Washington is seeking a Parish Administrative Assistant/Executive Secretary to support the Pastor. This role involves performing administrative tasks, coordinating events, and assisting with projects while maintaining confidentiality and supporting church missions.

Religious Institutions

Responsibilities

Answering telephone calls and handling walk-ins

Typing, handling correspondence and document preparation

Scheduling meetings and events, including occasionally working with food vendors

Managing facilities reservations

Managing supply vendors and ordering supplies

Maintaining on-line calendars and schedules, including managing the Pastor’s calendar and schedule

Administration of on-line calendar and e-mail system

Coordinate and maintain up-to-date and well-organized files for the Pastor

Back-up person to accountant for running bi-weekly payroll

Assist with human resources and employee onboarding requirements

Work collaboratively in a positive, friendly, and professional manner with all members of the parish and school staff

Being a point of contact for Archdiocese of Washington needs or requests

Assisting in following Archdiocese of Washington policies and procedures

Liaison to Child Protection and Safe Environment Coordinator

Assist with rectory and facility support needs

Assist with projects working with the clergy, staff, and parishioners

Assist with coordination of volunteers

Assist with liturgical support

Other office duties as assigned by the Pastor

Qualification

Executive support experienceMicrosoft Office proficiencyParishsoft proficiencyBilingual (English & Spanish)Organizational skillsTelephone etiquetteCommunication skillsAttention to detailTeamworkInitiativeFlexibility

Required

Requires a minimum of five years' experience in an Executive support position

Ability to handle multiple priorities with complex scheduling

Excellent levels of written and oral communication skills, with the ability to compose, edit, and prepare final copies of all types of correspondence

Excellent office skills, including filing, strong computer skills and proper telephone etiquette

Proficiency in Microsoft office products and Parishsoft

Good typing skills, 55 wpm

College level education accounting and finance

Attention to details with initiative and flexibility

Strong organizational skills

Strong interpersonal and communication skills are essential as well as solid administrative and organizational skills

Must have the ability to work as a team member with other staff personnel

Needs to be a practicing Catholic and thoroughly familiar with Catholic theology, practices, procedures and protocols with a dedication to being part of the Church's mission