CCI Mechanical, Inc. · 1 day ago
Executive Administrative Assistant
SLC Metro Area
Full-time
Onsite
Senior Level
5+ years expCCI Mechanical, Inc. specializes in the design, installation, service, and maintenance of mechanical systems for various high-profile clients. The Executive Administrative Assistant will manage the executive's calendar, schedule meetings, handle phone calls, and coordinate administrative tasks to support the executive's daily operations.
ConstructionMechanical Engineering
Responsibilities
Practice and adhere to the “CCI Way”
Scheduling meetings, appointments, and managing executive leadership calendars effectively
Answering and screening phone calls, managing email correspondence, and routing inquiries appropriately
Booking flights, accommodations, and transportation for business trips
Preparing meeting agendas and taking minutes
Planning and overseeing corporate events such as fundraisers (Golf tournament to benefit the Children’s Center), summer party, holiday party, and other events
Organizing and filing important documents, preparing reports, and handling correspondence
Manage office supplies, interior office maintenance, janitorial services, corporate apparel orders, annual service awards, and executive leadership expense reports
Maintain discretion when handling sensitive information
Maintain corporate business and contractors licensing
Facilitate annual certificate of insurance (COI) renewals and bonding duties
Perform corporate environmental reporting requirements
Prepare monthly newsletter
Utah Notary
Assist with daily mail and cash receipts preparation procedures
Qualification
Required
Excellent Communication Skills
Strong verbal and written communication to interact with internal and external stakeholders effectively
Organizational Skills
Ability to prioritize tasks, manage multiple projects simultaneously, and work efficiently under pressure
Time Management
Proficient in managing schedules and meeting deadlines
Proficiency in Microsoft Office Suite
Expertise in applications like Outlook, Word, Excel, and PowerPoint
Attention to Detail
Ability to ensure accuracy in all tasks and deliverables
Problem-solving Skills
Identifying issues and finding solutions proactively
Perform other duties as required
Proficient in Microsoft, PowerPoint, Outlook, Excel, Project and Word
High School diploma
Minimum of 5 years' experience as a high-level Administrative Assistant
Benefits
Competitive salary and benefits package
Company
CCI Mechanical, Inc.
CCI Mechanical, Inc.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase