Impact XM · 1 day ago
Senior Event Coordinator
Dayton, NJ
Full-time
Hybrid
Mid, Senior Level
2+ years expImpact XM is a global leader in experiential marketing, specializing in creating immersive experiences for top companies. The Senior Event Coordinator will support the planning and execution of live events and experiential activations, ensuring seamless coordination from concept to completion.
AdvertisingMarketing
Responsibilities
Provide day-to-day coordination support to Producers and Event Managers for live, digital, and virtual events
Maintain project trackers, timelines, and deliverables across MES and EXP programs
Assist with pre-production, production, and post-production tasks — including documentation, vendor communication, and asset tracking
Partner with Event Managers on venue logistics, travel, registration, and on-site operations
Track and manage tasks, budgets, and deliverables within internal project management systems
Support PO creation, invoice processing, and vendor payment reconciliation
Keep production documentation, schedules, and estimates organized and up to date
Coordinate communication across internal departments (Creative, Production, Finance, Operations, Digital Solutions)
Prepare and distribute meeting agendas, notes, and action items
Support on-site event execution — including setup, rehearsals, and vendor coordination (up to 30% travel)
Contribute ideas for improving processes and driving efficiency across teams
Qualification
Required
Bachelor's degree (B.A. or B.S.) or equivalent professional experience
2–4 years of experience in event, experiential, or production coordination within an agency or corporate environment
Familiarity with event logistics and production processes across live and virtual platforms
Strong understanding of project timelines, budgets, and deliverable tracking
Proficiency with Microsoft Office and project management tools (e.g., Monday, Smartsheet, Asana)
Experience with budgeting systems, PO creation, and invoice processing
Excellent written and verbal communication skills
Ability to manage multiple priorities and thrive in a fast-paced, collaborative setting
Exceptionally organized and detail-oriented
Strong interpersonal skills with a team-first mindset
Calm and resourceful under pressure
Proactive problem-solver with a focus on follow-through
Driven, ambitious, and motivated by collaboration and results
Company
Impact XM
Impact XM is a full-service event and experiential marketing agency with over 50 years of creating ownable brand experiences.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Riverside Company
2023-12-20Private Equity
Leadership Team
Jared Pollacco
Chief Executive Officer
Recent News
2025-08-20
Company data provided by crunchbase