NKU Graduate Education · 2 months ago
Assistant to the Sr. Vice Provost
Newport, KY
Full-time
Onsite
Entry Level
2+ years expNKU Graduate Education is seeking an Assistant to the Sr. Vice Provost to assist in confidential financial and administrative matters. The role involves budget management, serving as a communication link, and supervising office operations for the Sr. Vice Provost.
Higher Education
Responsibilities
Budget management, development, reporting and analysis using SAP for 10 departments/fund centers
Create budget transfers, purchase requisitions, parked vendor invoices in SAP
Respond to questions regarding availability of funds and status of transactions
Maintain records system to enable efficient retrieval of information and financial monitoring
Reconcile procurement card purchases monthly
Respond to questions on behalf of the Sr. Vice Provost. Request, collect,and distribute information. Manage efficient flow of paperwork through the office
Process approved purchases for Office of the Sr. Vice Provost, grade changes, requests for advanced placement exams, permission to take courses through Consortium, key requests, and other items. Initiate and or process PAR’s; enter time sheets and absence data to SAP
Provides assistance in the administration of faculty Phased Retirement Program, faculty excellence awards, and student research grant program
Manage intake of student requests for waivers, late withdrawals, academic appeals, etc.,and collect appropriate background materials and documentation to prepare for Sr. Vice Provost’s review
Prepare agendas, collect necessary materials, attend meetings, take and distribute minutes for committees
Receptionist duties include directing visitors and telephone calls to appropriate personnel in the office. Taking phone messages
Maintaining an accurate calendar for the Sr. Vice Provost, which includes arranging appointments, meetings and scheduling meeting rooms
Typing routine memos, mailing labels, envelopes, preparing various forms, purchase requisitions, PAR’s, travel vouchers, order forms, copy center requests
Maintain inventory of office equipment and supplies, recommending supplies required and once approved, placing orders
Qualification
Required
Associate's degree plus 2 years of responsible secretarial/administrative assistant experience or an equivalent combination of education and experience will be considered
High comfort level with budgeting and SAP
Excellent oral and written communication skills
Strong work ethic
Proficient with word processing, spreadsheets and other software
Highly organized
Good attention to detail
Team player
Positive attitude
Ability to work in a busy, fast-paced environment
Preferred
Bachelor's Degree
Company
NKU Graduate Education
Award winning programs. Convenient online options. Small class and cohort sizes.
Founded in 1968Highland Heights , KY, US
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase