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Stinson LLP · 2 days ago

Office Manager

Irvine, CA

Full-time

Onsite

Mid, Senior Level

$86K/yr - $108K/yr

3+ years exp

Stinson LLP is a law firm that is seeking an Office Manager to oversee the overall operation of the office. The role includes collaboration with attorneys and staff to ensure exceptional client service, direct supervision of various employees, and management of office facilities and communications with vendors.

CommercialConsultingFinanceLegal

Culture & Values

Responsibilities

Responsible for coordination of local staff hiring and the new hire orientation/integration/I-9 process for attorneys and staff

Responsible for local departure process, firm property collection for staff and attorneys in coordination with Attorney Recruiting and Development Department, and reviewing/updating local resources (e.g., library, records)

Responsible for staff performance management, including annual performance evaluation process, goal-setting, compensation, performance recognition, coaching, and performance management including terminations

Implement and ensure success of staff and LAA Team back-up programs for appropriate coverage

Collaborate routinely with attorneys and staff to ensure efficient and effective work product and client support

Manage staff scheduling, including time management and time off requests in HRIS

Coordinate employee relation programs including office and firm events (e.g. holiday party, summer events, and administrative professional's week) and coordinate acknowledgement of births, funerals, and hospitalization with HR

Promote staff recognition programs

Manage HR budgets including entertainment and holiday

Coordinate facility maintenance and ergonomics, including building/security issues, to maintain an orderly work environment

Maintain office and hospitality supplies and furniture

Maintain printers, copiers and postage meter

Manage the process for scheduling and maintenance of conference rooms and catering needs

Coordinate office moves and furniture cleaning

Oversee office relocation/remodel process and participate in design

Oversee the maintenance of the local Research Systems and Services (library)

Manage emergency management system notifications

Manage Epiq staff

Manage parking contracts and billing

Assist with Business Continuity Plan and participate on the Emergency Response Team

Prepare and manage Facilities budget (e.g., operating, occupancy, and capital budgets)

Identify, approve, and manage communications with vendors

Ordering, inventory and reconciliation process with vendors

Maintain check writing obligations for the office

Enter, reconcile and approve all local administrative expenses in Chrome River

Local bank contact: Take deposits to bank, initiate wires, review trust account when withdrawals or deposits are made

Communicate with Chief Executive Officers and Directors regarding Firm and local issues, as necessary

Acts as a liaison with the community, and coordinate with community and industry organizations, as necessary, on behalf of the Firm and/or attorneys

Local marketing contact for client events and seminars; coordinate space, contract, set-up/take-down, and act as a key host for the events

Performs other duties as assigned

Qualification

Human Resources ManagementOffice ManagementLegal Environment ExperienceMicrosoft Office SuiteCustomer Service OrientationCommunication SkillsOrganizational SkillsProblem Solving SkillsTeam Player

Required

College degree in business, human resources or a related area; or the equivalent work experience

3-5 years management experience in a law firm or professional service environment

2-4 years human resources experience with knowledge of state and federal employment laws

Strong computer skills including experience with Microsoft Word, Excel, and PowerPoint

Strong verbal and written communication skills

Self-motivated with excellent organizational skills and attention to detail

Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment

Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions

A team player who motivates and educates other team members

Regular and predictable attendance is an essential function of the position

Ability to successfully manage direct report(s), including performance evaluation, goal-setting, employee development and problem-solving

Preferred

Law Firm experience preferred

Benefits

Medical, dental, and vision health plans

Medical savings accounts

Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services

Employer-paid life insurance and AD&D

Short- and long-term disability benefits

Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military

Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program

Company

Stinson LLP

Stinson LLP collaborates with clients ranging from individuals and privately held enterprises to national companies and international public corporations.

Founded in 1878

Minneapolis, Minnesota, USA

501-1000 employees