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Milliken & Company · 6 days ago

Executive Assistant & Office Administrator

Westlake, OH

Full-time

Hybrid

Senior Level

5+ years exp

Milliken & Company is a global manufacturing leader focused on materials science. The Executive Assistant & Office Administrator provides comprehensive administrative support to the Senior Vice President and Managing Director, ensuring effective office operations and executive scheduling.

ChemicalChemical EngineeringCustomer ServiceHealth CareIndustrialMachinery ManufacturingManufacturingPlastics and Rubber ManufacturingSalesTechnical Support

Hiring Manager

Toni Pimentel

Responsibilities

Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President

Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work

Oversee all aspects of travel arrangements to include hotel, flight and ground transportation

Draft, review and send communications on behalf of company executive(s)

Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering

Prepare and submit expense reports on a timely basis

Work closely with the leadership team and other Executive Assistants to provide support to the organization

Answer inquiries independently, follow up with other departments to ensure that requests are carried out

Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately

Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications

Plan and coordinate team building events & assist with special projects

Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment

Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget

Managing incoming and outgoing mail

Process and approve PO’s and invoices related to general facility operations

HR support – Assist HR with new employee onboarding/employee offboarding and other general HR related duties

Ensure the facility complies with general safety standards and office policies are documented and followed

Qualification

Microsoft OfficeExecutive support experiencePresentation skillsAnalytical capabilitySAP ExperienceGlobal team experienceAttention to detailDesire to learnTime managementOrganizational skillsIntegrityConfidentialityTeam player